ACCOUNT OFFICER I

The Role:
Responsible for end-to-end Accounts Receivable (AR), Accounts Payable (AP), Banking and Financial Operations activities, ensuring accurate transaction processing, compliance with financial and tax requirements, stakeholder support, and timely financial reporting.
Key Roles & Responsibilities
·       Generate, review, validate, finalize and issue sales invoices in IFS.
·       Verify invoice accuracy, VAT treatment, purchase order alignment, customer details and supporting documents.
·       Perform compliance validations including VIES checks and other regulatory requirements.
·       Coordinate with internal stakeholders to obtain missing or incorrect information.
·       Process advance invoices and reconcile them with final invoices.
·       Ensure urgent and high-priority invoices are processed within required timelines.
·       Distribute invoices through email, customer portals and other customer-specific systems.
·       Maintain complete invoice records and documentation in IFS.
·       Handle customer inquiries related to invoices and orders.
·       Process chargebacks and write-offs based on Treasury instructions.
·       Support intercompany invoicing and monthly settlement activities.
·       Manage specialized invoicing activities including lending, scrap and contract management invoices.
·       Receive, review and process supplier invoices and credit notes through KOFAX and IFS.
·       Validate VAT treatment, supplier information, purchase order alignment and supporting documentation.
·       Return incorrect invoices to suppliers for correction.
·       Manage interim account postings and ensure timely clearing.
·       Ensure invoices are available for payment within agreed deadlines.
·       Assess labor-related invoices for WKA (Dutch Chain Liability Act) applicability and allocate amounts to the G-account where required.
·       Monitor and reconcile interim accounts and self-billing transactions.
·       Respond to supplier invoice-related inquiries.
·       Process and reconcile all bank movements in IFS.
·       Prepare and review payment batches.
·       Monitor and resolve unapplied, misapplied and unidentified payments.
·       Manage intercompany netting activities and reconcile balances.
·       Support period-end controls and bank reconciliations.
·       Respond to banking and payment-related inquiries.

Key Activities
·       Generate, review and finalize invoices.
·       Distribute invoices and maintain records.
·       Validate and post supplier invoices and credit notes.
·       Process payments and apply receipts.
·       Reconcile bank transactions and outstanding balances.
·       Manage customer and supplier inquiries.
·       Process chargebacks and write-offs.
Education
·       Bachelor’s or Master’s degree in Finance, Accounting  or a related field.
Experience and Knowledge
·       7+ years of experience in Finance.
·       Strong understanding of accounting principles and financial processes.
·       Knowledge of Purchase-to-Pay (P2P) and Quote-to-Cash (Q2C) processes.
·       Experience with ERP systems, preferably IFS.
·       Proficiency in Microsoft Excel, Word, Teams and Outlook.
Core Competencies
·       Excellent written and verbal communication skills in English.
·       Strong stakeholder management and relationship-building skills.
·       Customer-focused and proactive mindset.
·       Ability to work independently and collaboratively.
·       Strong analytical and problem-solving capabilities.
·       Highly organized, accurate and detail-oriented.
·       Ability to positively influence stakeholders.
·       Strategic thinking and long-term perspective.