Business Office Assistant - FT - Day

Join us at

Joe – a place where you’ll be valued, recognized and rewarded for the vital work you do each day. We’ll surround you with a strong team and leadership that supports every aspect of your life – both inside and outside of our centers. And you’ll get to practice your passion  in a non-profit, mission-driven organization that’s known for the highest level of care in our communities

Full Time: Day
Starting Pay: $19.51 to $ 23.41/hour
Weekly pay
Benefits Offered:

- myFlexPay – ability to receive pay before payday

- Paid time off with ability to cash out

- 7 paid Holidays

- Medical Insurance

- Dental Insurance

- Vision Insurance

- Company Paid Life and Disability

- 401(k)  with match

- Referral Bonus Program

ESSENTIAL DUTIES AND RESPONSIBILITIES
·       Processes new hires, status changes and terminations within defined timeframes.
·       Completes I-9 processing, pre-employment background checks, drug testing, pre-employment reference checks for compliance.
·       Create job requisitions and source/review applications
·       Verifies medical licenses and certifications as needed.
·       Processes associate absence and leave paperwork.
·       File worker’s compensation claims and coordinate with the Leave of Absence Coordinator, if time off is needed.
·       Attend morning meeting.
·       With guidance from Director of HR, assists center leadership with interpreting labor regulations, HR guidelines and employment forms
·       Creates and maintains personnel files in compliance with applicable legal requirements; audits periodically and takes action to correct missing or incomplete items ASAP.
·       Maintains GCHEXs roster.
·       Responsible for facilitating location general and HR orientation, and on-boarding for all new associates, coordinating with Recruiting, the Onboarding Champion Program Administrator, IT, and Hiring Manager.
·       Reports worked time and business expenses in accordance with organizational guidelines.
·       Ensures appropriate communication to facilitate prompt approvals on personnel actions.

- Maintains associate files accurately and confidentially, under guidance and oversight of the Director of HR.

- Answer any associate inquiries regarding their time record, benefits and/or pay.

- Responsible for scheduling and facilitating Retention Committee Meetings, as well as tracking progress on turnover and retention goals.

- Assists with achieving the turnover and retention goals.

- Screens all candidates as needed and attend local job fairs for recruiting when available.

- Markets the center in the local community.

- Reviews HR Daily Checklist which includes Workday Reports.

- Works with Director of HR under supervision for variety of general HR duties and assistance such as sitting in on performance coaching, associate investigations, or other HR-related meetings to take notes or support the Director of HR.

- Notifies the Director of HR of proposed terminations, obtains authorization to proceed, and prepares termination documents in advance. Attend termination meetings for non-supervisory workers* as a witness, countersign documents as needed

- Collects company property such as badges, building keys, laptops or tablets, etc. Tracks and returns company property to appropriate parties, keeping a record of all items.

- Runs and issues Workday Learning Reports.

- Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication.

- Contributes to the work of committees, workgroups, project management, and other collaborative efforts of the System.

- Performs other duties as necessary to ensure the success of the System.

* Director of Human Resources to attend terminations of supervisory personnel either in person or via Zoom.
SKILLS AND ABILITIES

- Communication: Clear and effective communication, both written and verbal.

- Confidentiality: Keeps information strictly confidential.

- Professionalism: Takes care with grooming and attire to present appropriate professional image, adhering to both the HR and SNS Guidelines for Centers.

- Interpersonal Skills: Builds rapport, manages relationships, and navigates sensitive situations with empathy and professionalism.

- Dependability: Demonstrates consistent, reliable attendance and performance of job responsibilities. Arranges backup coverage in advance and approved by Director of HR for PTO or other absences.

- Organizational Skills: Manages paperwork, maintains records, and keeps track of various HR tasks and deadlines.

- Time Management: Prioritizes tasks, manages time effectively, and meets deadlines.

- Adaptability: Adjusts to changing priorities, new technologies, and evolving business needs.

- Proficiency in HRIS Systems: Knowledge of Human Resource Information Systems (HRIS) preferably Workday, with direct hands-on experience across multiple functions including Recruiting, Core HRIS/HCMS, Time and Attendance, etc.

- Understanding of HR Technology: Familiarity with various HR technologies and software used for recruitment, onboarding and other HR functions.

- Microsoft Office Suite: Demonstrates effective skills in Microsoft Office, particularly Excel, for data analysis and reporting.

- Knowledge of Employment Laws and Regulations:  Staying up to date on relevant employment laws and regulations is crucial for ensuring compliance.

- Recruitment and Onboarding:  Skills in attracting, recruiting, and onboarding new employees (Assists in Candidate Sourcing, Reviewing Resumes/Applications, Screening, and coordinating with Hiring Managers, with the Onboarding Champion Program Manager and Recruiting for smooth New Hire Onboarding)

- Employee Relations:  Addresses employee relations, performance management, and employee concerns keeping a professional demeanor. Reports issues to Director of HRs for guidance and assistance as needed.

MINIMUM QUALIFICATIONS
Bachelor’s degree in Human Resources, Healthcare Administration, or a related field preferred.
Or
Associate’s degree and three years HR related experience
Or
High school diploma or equivalent and five years HR related experience

EEO / M / F / D / V / Drug Free Workplace

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