Accounts Payable Specialist

Job Functions:

- Promotes and fosters a safe and secure operating environment.

- Applies standard concepts, practices, and procedures within accounts payable function adapting to changes in guidelines and applies exceptions when authorized.

- Verifies, researches problems, and ensures timely and authorized payment of invoices and payment requests, including invoices that need immediate processing and approval.

- Codes invoices and maintains spreadsheets to monitor expenses according to the corporate chart of accounts, special instructions, or circumstances.

- Collaborates with other departments to take advantage of early payment discounts and to avoid late payment penalties and processing daily payments.

- Processes expense reports through analysis of information, validates input, approval flow and audit compliance.

- Analyzes vendor account reconciliations, research and resolves any outstanding issues.

- Partners with vendors, stations, employees, and other departments, on accounts payable issues, documenting procedures for non-routine vendors and processes.

- Gathers and reports statistical information monthly relating to landings, passengers, freight, and mail.

- Advises and trains departments on invoice and expense report coding, approval requirements and procedures as needed.

Required Competencies:

- High degree of professionalism and ability to keep sensitive information confidential.

- Judgment and initiative necessary to determine priorities to meet various deadlines and accuracy of invoices. Must suggest/implement new policies and procedures to improve internal control and efficiency of banking and Accounts Payable systems.
Education & Experience:
Required:

- One year experience in bookkeeping or accounting.

- Ability to perform a volume of numerical detailed work with a high degree of accuracy.

- NetSuite experience is highly desired

- Proficiency in Microsoft Word and Excel

Preferred:

- Associate degree in accounting or equivalent experience

- Problem solving

- Analytical Ability

- Interpersonal Skills

- Communication Skills

Originally posted on Himalayas