Admin Export Documentation
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Key Responsibilities
- Prepare and verify export shipping documents, including:
Commercial Invoice
Packing List
Bill of Lading (BL)
Certificate of Origin (COO)
Phytosanitary Certificate
Health Certificate
Export Permit and other supporting documents
- Coordinate with freight forwarders, shipping lines, customs brokers, government authorities, and customers regarding export requirements.
- Ensure all export documents comply with customs regulations, importing country requirements, and company policies.
- Monitor shipment schedules, vessel bookings, and document submission deadlines.
- Process and submit export declarations (PEB) and related customs documentation.
- Maintain accurate records of export transactions and documentation.
- Resolve documentation discrepancies and shipment-related issues in a timely manner.
- Support customer requirements related to export compliance and documentation.
- Coordinate with internal departments such as Sales, Logistics, Production, Warehouse, and Finance to ensure smooth export execution.
- Monitor document accuracy, completeness, and on-time submission performance.
Requirement:
- D3/S1 in any field of study (all majors)
- Proficient in Microsoft Excel, Data Management and Export Documentation Management
- Customs & International Trade Compliance Knowledge
- Shipping and Logistics Coordination Skill
- Certificate Management (COO, Health Cert, Phyto, etc.)
- Communication and Stakeholder Management
- Familiar with SAP / ERP System Knowledge
- High attention to detail and accuracy
- Must be willing to work in Kawasan Industri Medan 1, Deli Serdang, Sumatera Utara
"Our company has never levied any fees for the recruitment process nor has it required to order tickets and accommodation through a certain travel agent or certain person."
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