Administrative Specialist I (Sanitation) Civil Service

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Job Summary
Performs entry-level administrative support or technical program assistance in disseminating information for a variety of functions to include maintaining filing systems, and performing internal administrative support work, accounting, contract development, and accounts payable/receivable. Works under general supervision with moderate latitude for the use of initiative and independent judgement.
Job Description

Overview
The Administrative Specialist I performs entry-level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.
Essential Functions
1 Prepares, interprets, and disseminates information concerning departmental programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
2 Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
3 Assists in the development of administrative or technical policies and procedures for programs, department initiatives, or other projects.
4 Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
5 Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
6 Assists in the preparation of presentations for administrative hearings.
7 Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
8 May assist in the development of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
9 Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.
10 Performs any and all other work as needed or assigned.

Knowledge and Skills
1 Knowledge of office practices and administrative procedures.
2 Knowledge of customer service techniques to resolve problems and issues.
3 Skill in standard office equipment and software.
4 Ability to implement administrative procedures and to evaluate their effectiveness.
5 Ability to coordinate, lead and train others.
6 Ability to interpret rules, regulations, policies, and procedures.
7 Communicating effectively verbally and in writing.
8 Establishing and maintaining strong working relationships.

MINIMUM QUALIFICATIONS:
EDUCATION:

- High school diploma or GED.
EXPERIENCE:

- Three (3) years administrative support experience involving two (2) or more of the following:
- Accounts payable/receivable.
- Correspondence/publication preparation.
- Procurement.
- Budget analysis/preparation.
- Contract administration.
- Policy/procedure development.
- Records management and/or report writing.
- Financial Management
EQUIVALENCIES:

- Associate degree in any field plus one (1) year of the specified experience will meet the education and experience requirements.

- Bachelor’s degree in business, education, or social science field will meet the education and experience requirements.

- Bachelor’s degree or higher in any field other than those stated above, plus one (1) year of the specified experience will meet the education and experience requirements.

- Master’s degree or higher in business, education, or social science field will meet the education and experience requirement.
OTHER REQUIREMENTS:

-  Must pass a TSA Background Check (Aviation only)

Sanitation Services - Business Management - Headquarters
Provide senior level administrative support such as records management, researching process and procedural issues, managing and answering our main phone line; using Salesforce 311 and UMAX to gather data, generate reports, and provide customer service; primary coordinator for the Salesforce 311 platform; oversee the department’s open records requests; coordinate and assist with other administrative projects to ensure effective division operations.

Salary Range

$23.68 - $26.61

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.