BFT - Administrative Assistant I

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary
The Stanton Laboratory in the Center for Genomic Medicine (CGM) at Massachusetts General Hospital (MGH) is seeking a motivated, enthusiastic candidate to join our research group.

Our research group is driven by the need for better treatments for neurological disease and works at the interface of neuroscience, engineering, and biotechnology towards a personalized treatment paradigm for neurological disease. We combine neurogenetics, omics, and cell biology techniques with tools spanning nanotechnology, microfluidics, microphysiological systems, biomaterials engineering, and tissue engineered organoid approaches. We are currently leveraging these tools against Alzheimer's Disease (AD), Amyotrophic Lateral Sclerosis (ALS), Frontotemporal Dementia (FTD), and neurodegeneration more broadly.

We are seeking a part-time Administrative Assistant to support our operations for a few hours per week. Essential characteristics include strong organization, communication, and responsiveness. Experience in academic lab settings is preferred. Primary responsibilities are purchasing, completing expense reports, and coordinating travel and meetings. Additional responsibilities could include preparation of reports, documents, and correspondence; creation and editing of documents, spreadsheets, and presentations; managing schedules, appointments, and itineraries. Alignment with scientific interests could provide future opportunities for the role to expand. On-site work is preferred but not required.

Please note, the functions below are representative of major duties that are typically associated with these positions. Specific responsibilities may vary based upon departmental needs. Similarly, not all duties that have been outlined will be assigned to each position.

Qualifications

Performs basic to general secretarial or clerical duties related to the department functions. Receive telephone calls and personal callers, handling inquiries independently or directing to another party. Receives incoming mail and email; answers routine correspondence. Maintains daily calendar and make appointments. Types letters, runs reports, maintains or assists in maintaining files and records. Other related items as required. This is an entry-level support role.

Essential Functions

- Perform administrative duties for an individual, group, or department. Prepare reports, meeting minutes and correspondence.

- Create and edit documents, spreadsheets and presentations. Manage schedules, arrange appointments and itineraries.

- Coordinate meetings, travel, conference calls, and complete expense reports. Answer and transfer phone calls.

- Remain knowledgeable of business unit policies.

May make contacts of a sensitive, complex, and confidential nature.
May work for one or several department professionals, division heads, officers, or managers.
Entry-level support role; performs routine tasks as directed and under close supervision.

Required for All Jobs
Performs other duties as assigned Complies with all policies and standards
Does this position require Patient Care (indirect/direct)? No

Additional Job Details (if applicable)

Education:
High School Diploma or Equivalent required

Can this role accept experience in lieu of a degree? No

Experience:
Administrative Assistant or Secretarial Experience 0-1 year preferred

Knowledge, Skills & Abilities:

- Basic understanding of office procedures including filing, copying, scanning, printing and faxing.

- Basic Proficiency in MS Office. Ability to use phone system.

- Managing one's own time and the time of others. Strong verbal & written communication skills.

- Strong customer service skills.

- Strong interpersonal, written and oral skills. Ability to use standard office equipment.

Physical Requirements:

- Standing Occasionally (3-33%)

- Walking Occasionally (3-33%)

- Sitting Constantly (67-100%)

- Lifting Occasionally (3-33%) 20lbs - 35lbs

- Carrying Occasionally (3-33%) 20lbs - 35lbs

- Pushing Rarely (Less than 2%)

- Pulling Rarely (Less than 2%)

- Climbing Rarely (Less than 2%)

- Balancing Occasionally (3-33%)

- Stooping Occasionally (3-33%)

- Kneeling Rarely (Less than 2%)

- Crouching Rarely (Less than 2%)

- Crawling Rarely (Less than 2%)

- Reaching Occasionally (3-33%)

- Gross Manipulation (Handling) Constantly (67-100%)

- Fine Manipulation (Fingering) Frequently (34-66%)

- Feeling Constantly (67-100%)

- Foot Use Rarely (Less than 2%)

- Vision - Far Constantly (67-100%)

- Vision - Near Constantly (67-100%)

- Talking Constantly (67-100%)

- Hearing Constantly (67-100%)

Remote Type

Onsite

Work Location

399 Revolution Drive

Scheduled Weekly Hours

0

Employee Type

Temporary

Work Shift

Day (United States of America)

Pay Range
$17.71 - $24.28/Hourly

Grade
2

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.