Billing Specialist

Billing Specialist

Americrane Rentals | Full-Time

About Americrane Rentals

Americrane Rentals is one of the fastest-growing crane rental, rigging, and specialized lifting companies in Texas. We support some of the region's largest commercial, industrial, and mission-critical construction projects. Our success is built on our commitment to safety, exceptional service, integrity, and the dedication of our Team Partners.

Position Overview

Americrane Rentals is seeking an organized, detail-oriented, and dependable Billing Specialist to join our accounting team. This position prepares and processes accurate customer invoices, verifies supporting documentation, and ensures all services are billed correctly and on time. The ideal candidate has strong organizational skills, excellent attention to detail, and the ability to coordinate with multiple departments to maintain accurate billing records. This role works closely with operations, dispatch, project management, and accounting to support efficient billing processes and customer satisfaction.

Key Responsibilities

- Prepare, review, and process customer invoices accurately and in a timely manner.

- Verify billing information against work orders, job tickets, rental agreements, purchase orders, and other supporting documentation.

- Review crane rental hours, equipment rates, labor charges, trucking, rigging services, and additional billable expenses for accuracy.

- Coordinate with dispatch, project managers, and operations personnel to obtain missing or corrected billing documentation.

- Ensure invoices reflect agreed-upon customer rates, contract terms, and applicable charges.

- Submit invoices through customer billing portals, email, or other required platforms.

- Maintain accurate and organized billing records and supporting documentation.

- Research and resolve billing discrepancies, invoice rejections, and customer inquiries.

- Monitor unbilled work and assist in ensuring completed services are invoiced promptly.

- Assist accounting personnel with billing reconciliations, reporting, and month-end closeout procedures.

- Maintain professional communication with customers and internal Team Partners.

- Follow established company policies and procedures regarding billing accuracy and documentation.

- Perform additional accounting and administrative duties as assigned by management.

Qualifications & Requirements

- Crane experience preferred

- FCC preferred

- Previous experience in billing, invoicing, accounting, or a related administrative position required.

- Strong attention to detail, accuracy, and organizational skills.

- Proficiency in Microsoft Office, particularly Excel.

- Experience with accounting software, electronic invoicing, and customer billing portals preferred. QuickBooks required.

- Ability to review and interpret contracts, purchase orders, and billing documentation.

- Strong communication and problem-solving skills.

- Ability to manage multiple priorities and meet established deadlines.

- Ability to work independently while collaborating effectively with other departments.

- Experience in construction, crane rental, equipment rental, transportation, or related industries is a plus.

- Dependable, professional, and committed to maintaining accurate financial records.

Benefits

- Competitive pay

- Medical ( 100% covered for the Team Partner ), dental, and vision insurance

- 401(k)

- Paid time off and holidays

- Opportunities for professional growth