Buyer

About Safetrust

Safetrust is building the future of identity.

Imagine a world where your phone, wearable, or digital credential becomes your secure key—unlocking buildings, systems, and experiences seamlessly across physical and digital environments.

That’s what we do.

Our platform combines IoT devices, mobile credentials, and cloud-native architecture to power secure access for Fortune 200 companies and global enterprises.

As we evolve from a hardware-centric model to a platform and services-driven business, marketing plays a critical role in shaping how the market understands—and adopts—Safetrust.

About the role:

The Buyer is responsible for managing the day-to-day purchasing activities for an assigned portfolio of direct and indirect manufacturing materials, components, and production assets. This includes BOM components such as cases, accessories, and circuit-related items, as well as molds, tooling, and other manufacturing assets.

The Buyer manages the purchasing lifecycle from sourcing and competitive quotation through Purchase Order issuance, supplier follow-up, receiving coordination, and inventory monitoring. Working closely with the Procurement Manager, Engineering, Quality, Production, Warehouse, Logistics, and Finance, this role helps ensure materials and components are available when needed, purchasing records are accurate, and supplier issues are identified and resolved promptly. The Buyer also maintains regular working relationships with suppliers and other external partners supporting Safetrust’s manufacturing and supply chain operations.

This position is execution-focused and requires strong organization, follow-through, supplier coordination, and attention to detail in a fast-moving manufacturing environment. Success is demonstrated through accurate and timely purchasing execution, reliable supplier follow-up, clean NetSuite purchasing data, visibility into open orders and inventory risks, timely support of new product and engineering activities, and effective ownership of the assigned vendor and material portfolio.

Key Responsibilities

Purchasing & Purchase Order Management

- Manage end-to-end purchasing activities for assigned materials, components, vendors, and manufacturing assets.

- Process Purchase Orders accurately and timely based on approved purchasing requirements.

- Maintain accurate purchasing, supplier, pricing, and Purchase Order information within NetSuite.

- Monitor open Purchase Orders and proactively follow up with suppliers regarding delivery dates, quantities, specifications, and outstanding commitments.

- Coordinate purchasing activities with Finance, including required documentation and payment-related follow-up.

- Maintain complete and accurate purchasing documentation and records.

Sourcing & Supplier Coordination

- Source suppliers for assigned materials, components, tooling, and other purchasing requirements.

- Obtain and evaluate competitive quotations based on price, quality, lead time, specifications, and business requirements.

- Negotiate component pricing and commercial terms within assigned authority and escalate significant or strategic negotiations to Procurement leadership when appropriate.

- Maintain regular communication with suppliers regarding pricing, production status, delivery schedules, specifications, and compliance requirements.

- Support supplier qualification, evaluation, and ongoing performance monitoring.

- Identify sourcing alternatives and opportunities to improve cost, lead time, supply continuity, and supplier performance.

Engineering & New Product Support

- Work closely with Engineering and Quality teams to support new product development and changes to existing products.

- Coordinate purchasing activities associated with Engineering Change Notices (ECNs), including supplier communication, pricing updates, samples, material changes, and inventory impact.

- Coordinate sample requests and follow up with suppliers, Engineering, and Quality regarding testing and approval status.

- Monitor component availability and stock impacted by product or engineering changes.

- Support the introduction of new components and materials into the purchasing process following required approvals.

Receiving, Logistics & Inventory Coordination

- Coordinate daily with Logistics and Warehouse teams to support timely receiving of incoming raw materials, components, and manufacturing assets against active Purchase Orders.

- Ensure purchasing information supports accurate physical receipt, inspection, and system recording of incoming goods.

- Investigate and resolve purchasing-related discrepancies involving quantities, pricing, specifications, delivery, or documentation.

- Coordinate with suppliers and internal teams to resolve damaged, defective, missing, or incorrectly delivered materials.

Inventory, Aging & Scrap Analysis

- Prepare and maintain monthly inventory tracking reports for assigned materials and components.

- Identify slow-moving, excess, obsolete, defective, and ECN-impacted inventory.

- Work with Procurement, Engineering, Quality, Production, and Warehouse teams to determine appropriate actions for aging or excess inventory.

- Support documentation and supplier follow-up associated with returns, replacement materials, credits, scrap, or damage claims.

- Escalate inventory risks that could result in production disruption, excess cost, or material write-offs.

Systems, Reporting & Compliance

- Maintain timely and accurate purchasing data within NetSuite and other approved company systems.

- Monitor assigned purchasing activities and provide regular status reporting on open Purchase Orders, supplier commitments, inventory risks, and outstanding issues.

- Follow established procurement SOPs, approval requirements, and documentation standards.

- Maintain purchasing records required to support internal controls, audits, ISO requirements, and applicable import/export or supplier compliance processes.

- Identify process gaps and recommend improvements to purchasing workflows, reporting, and supplier coordination.

Qualifications

- Bachelor’s degree in Supply Chain Management, Business Administration, Procurement, Logistics, Engineering, or a related field preferred.

- 3+ years of experience in purchasing, procurement, sourcing, supply chain, or a related manufacturing environment.

- Experience purchasing manufacturing components, electronics, mechanical components, tooling, or similar materials strongly preferred.

- Experience working with BOM-driven purchasing and new product development environments preferred.

- Working knowledge of Purchase Order management, supplier sourcing, quotation analysis, and inventory processes.

- Experience with ERP systems; NetSuite experience is preferred.

- Ability to read and work with product specifications, BOMs, Engineering Change Notices, and purchasing documentation.

- Strong negotiation, supplier communication, organization, and follow-through skills.

- Strong analytical skills with the ability to identify purchasing, inventory, cost, and delivery risks.

- Ability to manage multiple Purchase Orders, suppliers, materials, and priorities simultaneously.

- Effective written and verbal communication skills in Vietnamese and English.

- Proficiency with Microsoft Office or Google Workspace, particularly spreadsheets used for purchasing and inventory analysis.

Success Profile

The ideal candidate is:

- Self-directed and highly accountable – able to own assigned materials, vendors, and purchasing activities end-to-end with minimal supervision.

- Proactive and responsive – anticipates purchasing, supplier, inventory, and delivery risks and takes action before they impact production or product development.

- Commercially minded – understands the importance of competitive sourcing, negotiation, cost management, lead times, and supplier performance when making purchasing decisions.

- Highly organized and detail-oriented – maintains accurate Purchase Orders, supplier information, pricing, inventory records, and NetSuite data while managing multiple priorities simultaneously.

- Strong at follow-through – actively tracks open items, supplier commitments, samples, ECNs, deliveries, and unresolved issues through completion rather than waiting for follow-up.

- Collaborative and solutions-focused – works effectively with Engineering, Quality, Production, Warehouse, Logistics, Finance, and suppliers to resolve issues and keep work moving.

- Comfortable working in a fast-changing environment – able to adapt to new product introductions, engineering changes, shifting production requirements, and changing supplier conditions.

- Clear and timely in communication – raises risks early, provides accurate status updates, and escalates issues appropriately when Procurement leadership involvement is required.

Why you'll love working here

● Competitive salary based on experience and performance

● Daily lunch is provided at the office

● Free coffee, tea, and refreshments

● Full statutory insurance (social, health, unemployment)

● Annual health check-up and paid annual leaves

● Professional, international working environment

Safetrust is an equal opportunity employer and prohibits discrimination and harassment of any kind. We offer an inclusive workplace and will not tolerate discrimination against any job candidate or employee due to age, race, religion, color, ethnicity, national origin, gender, gender identity/expression, sexual orientation, membership in an employee organization, medical condition, family history, genetic information, veteran status, marital status or parental status.