Contracts Administrator

Job Description:

The Contracts Administrator is responsible for preparing, reviewing, processing, analyzing, and tracking of subconsultant contracts, revisions, and contractual correspondence for the company. This position ensures that all contractual terms are processed in a timely and accurate manner and ensures compliance with the established guidelines and procedures. In addition, this position coordinates and communicates agreements with internal and external customers as appropriate.

Essential Job Duties and responsibilities:
Contracts Administration/Insurance

- Sets up and monitors, contract lifecycle activity in the appropriate tracking system

- Processes, reviews and coordinates contracts, amendments, exhibits and correspondence for various types of  subconsultant agreements

- Creates subconsultant agreements within the guidelines of Ghafari’s policies

- Reviews potential new subconsultants to determine if they are qualified based on proper insurance coverage for the project requirements

- Track subconsultant contracts and insurance information

- Reviewing and analyzing letters, contracts, and legal documents to ensure compliance with Ghafari's guidelines for contract review, corporate policies and project requirements.

- Ensures activity/contracts have been properly authorized and that all terms and conditions are accurately captured in the appropriate tracking system

- Responds to requests from internal and external customers and ensures all appropriate actions are taken and/or communicated to the appropriate personnel accurately and timely

- Maintains contracts database and monitoring agreement expiration dates.

- Review annual insurance renewal lists from insurance carrier and distributes Certificates of Insurance as appropriate

- Perform other duties as assigned

Business Licenses (Assist as needed)

- Obtain business licenses as requested by branches for service orders and contracts

- Maintain business license log

- Calculate and renew annual, semi-annual, and quarterly business licenses

Employment Qualifications

Education/Experience:

- Bachelor’s degree in Accounting, Finance, Business Administration or related field preferred

- 2+ years providing administrative support in a contract environment (construction industry preferred)

Skills, Knowledge & Abilities

- Proficient in Software/Computer programs and equipment.
- Microsoft Office Suite (Word, Excel, PowerPoint, etc.)

- Experience with Deltek software preferred

- Experience with AIA contracts software preferred

- Ability to work with highly sensitive and confidential materials and the ability to maintain confidentiality in all situations

- Detailed oriented, with a high degree of accuracy

- Excellent organizational skills

- Excellent communication skills, both written and verbal

- Ability to work accurately and quickly in a fast pace environment
About Us

At Ghafari Associates, we don’t just design buildings—we help shape the future of the industries we serve. As a global leader in architecture, engineering, and consulting, we partner with clients to deliver forward-thinking solutions that transform how people work, manufacture, and connect.

Our strength lies in our people. We bring together curious minds, technical experts, and creative problem-solvers who thrive on collaboration and innovation. Whether supporting major industrial programs or advancing federal and commercial projects, our teams are empowered to make a meaningful impact—both for our clients and within our communities.

We are committed to investing in our employees’ financial, physical, and emotional well-being, as well as their professional growth. Through robust training, licensure support, internships, mentorships, and tuition reimbursement, we provide the resources our people need to build rewarding careers while making a lasting difference in the communities we are proud to call home.

Ghafari Associates is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state or local laws.  As a federal contractor, Ghafari Associates maintains affirmative action programs for individuals with disabilities and protected veterans in accordance with applicable laws.

Pay Transparency

Ghafari Associates will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Accommodation

Ghafari Associates is also committed to providing reasonable accommodation to individuals with disabilities in the employment application process.  If you need an accommodation due to a disability to use our online system to apply for a position, you may also apply for positions in the following ways:

- By fax at: 313.436.8624, Attn: Human Resources

- By mail at: 17101 Michigan Ave., Dearborn, MI 48126, Attn: Human Resources

- In person at: 17101 Michigan Ave., Dearborn, MI 48126

- By email at: hr@ghafari.com

If there are any questions about the accommodations offered above, please contact 313.441.3000 for assistance.