Deployment Associate II

About NCR Atleos
NCR Atleos, headquartered in Atlanta, is a leader in expanding financial access. Our dedicated 20,000 employees optimize the branch, improve operational efficiency and maximize self-service availability for financial institutions and retailers across the globe.

We are seeking a detail-oriented professional to manage end-to-end Purchase Order (PO), Invoice Processing, Vendor Reconciliation, and GST compliance activities. The role involves validating PO requests, ensuring timely PO creation and release, and coordinating with stakeholders for approvals and amendments.

Key Areas of Responsibility

1. Purchase Order (PO) Raising & Management

- Receive and validate PO requests along with the required supporting documents and approvals.

- Verify vendor details, scope of work, commercial values, cost center/project details, and other relevant information before initiating the PO.

- Raise PO requests within the defined Turnaround Time (TAT) and follow up for approvals and PO release.

- Share released PO details with the respective stakeholders and vendors.

- Monitor open, pending, partially utilized, and closed POs.

- Coordinate PO amendments, extensions, value enhancements, and closures as required.
2. Invoice Processing

- Receive and verify vendor invoices against approved Purchase Orders and supporting documents.

- Validate invoice details including:
- PO Number

- Vendor Name

- Invoice Number and Date

- Taxable Value

- GST Details

- Total Invoice Amount

- Ensure all necessary approvals and supporting documentation are available before invoice submission.

- Coordinate with the Finance and Accounts Payable teams for invoice booking and payment processing.

- Follow up on rejected, disputed, or pending invoices and work with vendors and internal teams for timely resolution.
3. Vendor Reconciliation

- Conduct periodic reconciliation of vendor statements against internal PO, invoice, and payment records.

- Identify:
- Pending invoices

- Outstanding payments

- Duplicate entries

- Short payments

- Credit notes

- Other reconciliation discrepancies

- Coordinate with vendors and internal finance/payment teams to resolve variances.

- Maintain records of outstanding reconciliation items and monitor them until closure.

- Obtain vendor confirmations and reconciliation sign-offs wherever required.
4. PO & Invoice Tracker Maintenance

- Maintain an accurate and up-to-date PO and Invoice Tracker.

- Track and update:
- PO Number

- Vendor Name

- PO Value

- Invoice Number

- Invoice Date

- Invoice Amount

- Submission Date

- Payment Status

- Remarks

- Monitor PO utilization and available balance against approved values.

- Track aging of pending invoices and follow up for closure.

- Generate periodic reports and dashboards for management review.
5. GST Mismatch Resolution

- Monitor and identify GST-related mismatches in vendor invoices.

- Coordinate with vendors and internal Finance/Tax teams to resolve GST discrepancies.

- Follow up for:
- Corrected invoices

- Credit notes

- Revised GST documentation

- Maintain a dedicated GST Mismatch Register capturing:
- Issue Details

- Root Cause

- Action Taken

- Responsible Stakeholder

- Current Status

- Closure Date

- Ensure GST-related issues are tracked through to final resolution and closure.

Basic Qualifications

B Com or M com with around 7 to 10 years of experience in Vendor management
Candidature preferred if from ATM Industry
Offers of employment are conditional upon passage of screening criteria applicable to the job.

EEO Statement
NCR Atleos is an equal-opportunity employer. It is NCR Atleos policy to hire, train, promote, and pay associates based on their job-related qualifications, ability, and performance, without regard to race, color, creed, religion, national origin, citizenship status, sex, sexual orientation, gender identity/expression, pregnancy, marital status, age, mental or physical disability, genetic information, medical condition, military or veteran status, or any other factor protected by law.

Statement to Third Party Agencies
To ALL recruitment agencies: NCR Atleos only accepts resumes from agencies on the NCR Atleos preferred supplier list. Please do not forward resumes to our applicant tracking system, NCR Atleos employees, or any NCR Atleos facility. NCR Atleos is not responsible for any fees or charges associated with unsolicited resumes.