Documentation Coordinator

Now Hiring: Documentation Coordinator
Shift/Schedule: Mon - Fri | 1st Shift | 8:00AM - 5:00PM
Pay: Base = $25/hour (+ based on experience)

Why join our team?

- Need cash before payday? We’ve got you covered with on demand pay

- Quarterly bonuses (based on team achievement and up to 6% of wages)

- Full benefits package – medical, dental, vision & 401(k) match

- Generous PTO & holidays

- Growth opportunities to expand skillsets and enhance career

- Amazing team & culture focused on: Communication | Community Involvement | Wellness | Employee Activities
Other Benefits & Programs We Offer:

- Full-time & stable hours – no seasonal cuts!

- Referral bonus program

- Tuition reimbursement

- HSA Medical plan option with annual company contribution

- Perks at Work – discounts on shopping, travel & more

- Proven continued business growth for future opportunities
What You’ll Do

- Collect and organize supplier documents such as specifications, allergen statements, Letters of Guarantee, COAs, and packaging compliance forms

- Review documents for completeness and accuracy using established checklists and SOPs

- Maintain clean, organized files across SharePoint, TraceGains, and internal systems

- Monitor incoming documentation and route items through FSQ workflows

- Track outstanding requests and follow up with suppliers when information is missing

- Support routine documentation tasks for new materials, changes, and supplier onboarding

- Apply basic regulatory requirements (FDA, USDA, TTB) to documentation checks

- Assist with annual supplier reviews and audit preparation by ensuring files are up-to-date

- Maintain version control and ensure documents match current standards

- Work with Procurement, Operations, R&D, and FSQ teams to ensure documentation is available when needed

- Communicate clearly and professionally with suppliers regarding requirements and corrections

- Enter and validate metadata in documentation systems

- Help troubleshoot simple file issues (permissions, naming, formatting)

- Support consistency and organization across shared FSQ folders
Requirements
What You’ll Need

- High school diploma required; associate’s or bachelor’s degree in a related field (FSQ, science, supply chain, business) preferred but not required

- Strong attention to detail and comfort working with documents and data

- Good communication skills and ability to work with internal teams and suppliers

- Basic proficiency with Microsoft Office; experience with SharePoint or documentation systems is a plus but training will be provided

- Ability to stay organized and manage multiple small tasks throughout the day