Event Manager, Meeting Services - Pharmaceutical Congress/Conference

When our values align, there's no limit to what we can achieve.

At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.
Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

🎯 An Exciting Opportunity in Congress & Event Management
Parexel, a leading Clinical Research Organization, is seeking an experienced Event Manager, Meeting Services to lead complex international congresses and pharmaceutical meetings. If you have a proven track record delivering world-class events in fast-paced, client-focused environments, we want to hear from you.

📌 About the Role
You'll lead all aspects of congress management—from planning through post-event analysis—managing high-profile international meetings, delegate logistics, venue coordination, and on-site execution. You'll work with prestigious clients, ensure exceptional quality and on-time delivery within budget, and maintain compliance with pharmaceutical industry standards.

🔑 Key Responsibilities
Congress & Event Management

- Lead congress delivery across all operational phases – from an agency perspective on behalf of a client

- Oversee delegate travel and international meeting logistics

- Conduct site visits and manage on-site delivery

- Recommend venues and ensure compliance with industry guidelines

Project Execution

- Lead project planning and maintain oversight of deliverables

- Manage supplier communication and resolve issues proactively

- Meet tight deadlines and provide quality control guidance

Client Relationship Management

- Manage client expectations and scope changes

- Attend and lead client meetings and provide regular status updates

- Identify opportunities for follow-on business

Finance & Budget Management

- Ensure accurate project scoping and budget management

- Monitor profitability and financial compliance

- Communicate cost implications to management

Specialized Knowledge

- Maintain expertise in virtual meeting platforms and registration tools

- Stay current on industry knowledge, SOPs, and supplier landscape

- Work with minimal supervision and provide cover for Senior Specialist

✅ Essential Requirements
Congress & Event Management Experience (REQUIRED)

- Proven conference and event organization experience (Agency)

- Relevant experience in pharmaceutical, clinical research, or healthcare Industry

- Demonstrated ability to manage meetings on time with high quality

- Strong understanding of international congress logistics

Core Skills & Competencies

- Client-focused approach with professional communication skills

- Strong problem-solving and organizational abilities

- Technical expertise in meeting management tools and registration software

- Proficiency with Word, Excel, and PowerPoint

- Flexible attitude and willingness to work in matrix environments

Professional Competencies: Client Focus • Integrity • Teamwork • Results Orientation • Business Analysis • Communication • Influencing • Networking • Problem-Solving • Self-Confidence

Education
Bachelor's Degree (Preferred but not essential)

🌟 Why Join Parexel's Meeting Services Team?

- Lead complex, high-profile projects in clinical research and pharma

- Work with prestigious international clients

- Develop expertise in a specialized, growing field

- Collaborate with talented colleagues across Account Management and Operations

- Make real impact on critical industry events

🚀 Ready to Make Your Mark?
If you have the congress management experience we're looking for, and you're excited about leading high-impact meeting projects at Parexel, apply now and join a team that values expertise, professionalism, and excellence.

Parexel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.