Events Planner

Job Summary/Objective:

The Events Planner supports the planning, coordination, and execution of Neurelis company meetings and events. This position provides essential administrative, logistical, registration, and communications support to the Senior Manager, Sales & Events, ensuring event-related activities are organized, accurately executed, and aligned with company objectives, timelines, and brand standards.

Responsibilities include coordinating event logistics, securing and analyzing vendor bids, managing registration processes and attendee communications, maintaining event documentation, tracking project timelines, project management, and supporting onsite event operations. This role works cross-functionally with internal departments, external vendors, and event partners to facilitate seamless event execution and deliver a positive experience for attendees and stakeholders.

This position is highly organized, detail-oriented, proactive, and adaptable, with the ability to manage multiple priorities in a fast-paced environment while providing reliable support across all phases of event planning.

Essential Job Functions:

- Support the planning and execution of company meetings and events on and off-site of the Corporate office.

- Coordinate event logistics, vendor deliverables, venue details, travel arrangements, catering, audiovisual needs, signage, materials, and onsite support.

- Assist with venue research, vendor proposals, timelines, budgets, purchase orders, invoice tracking, and post-event reporting.

- Maintain event schedules, planning documents, checklists, historical records, and shared resources.

- Manage event registration, registration sites, attendee records, registration reporting, rooming lists, travel details, and other event-related information.

- Coordinate invitations, registration changes, reminders, outstanding responses, badges, check-in materials, and onsite registration.

- Draft, coordinate, proofread, and distribute event communications, including invitations, calendar holds, confirmations, reminders, logistics updates, and post-event follow-ups.

- Provide administrative and project coordination support to the Senior Manager, Sales & Events, including scheduling meetings, preparing agendas, documenting notes, and tracking action items.

- Maintain event calendars, project trackers, vendor records, contracts, invoices, templates, and departmental files.

- Prepare status reports, registration summaries, meeting recaps, and other departmental documentation.

- Support process improvements, standard operating procedures, and other departmental initiatives as assigned.

- Serve as an onsite point of contact, supporting event operations and addressing logistical needs as they arise.
Competency (Knowledge, Skills, and Abilities):

- Strong organizational, administrative, and project coordination skills, with exceptional attention to detail and accuracy.

- Excellent written and verbal communication skills.

- Ability to manage multiple assignments, competing priorities, and deadlines in a fast-paced environment.

- Proficiency in maintaining accurate records, managing data, and preparing reports and tracking documents.

- Strong interpersonal skills and the ability to collaborate effectively with colleagues, vendors, and stakeholders at all organizational levels.

- Ability to work independently within established guidelines and recognize when issues require escalation.
Personal Performance Factors:

- Demonstrates strong work ethic.

- Shows initiative and holds themselves accountable.

- Lives and advances the Neurelis culture and values.

- Always operates with a high degree of integrity and tact.

- Demonstrates sound judgment and decision-making ability.
Management Responsibilities and Skills:

- No direct reports.
Physical Demands and Work Environment:

Office Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Spends approximately 90% of work time sitting and meeting with others or working at a desk and/or computer. Spends approximately 10% of work time standing or walking within the work area or at meetings and bends, twists, stoops and reaches. Ability to communicate verbally and in writing. Occasionally lifts and/or moves up to 10 pounds. Working conditions are normal for an office environment. The noise level is usually moderate.

Travel Requirements:

- Ability to travel up to 30%

- Overnight travel required? Yes

Requirements
Minimum Education and Experience Required:

- Typically requires a Bachelor's degree and 2 years of related experience, or an equivalent combination of education and relevant work experience in event coordination, meeting planning, project coordination, or administrative support.

- Experience coordinating event logistics, managing schedules and deadlines, and collaborating with vendors and internal stakeholders.

- Strong written and verbal communication, organizational, and time-management skills, with exceptional attention to detail.

- Ability to work independently, anticipate needs, manage competing priorities, follow through on deliverables, and proactively communicate potential issues.

Salary Description
Salary range: $72,000 - $80,500