Executive Assistant

The Executive Assistant provides comprehensive administrative, operational, and project support to the Demand Generation Leadership Team (DGLT). This role serves as a trusted partner to the leadership team by managing complex priorities, coordinating executive communications, facilitating key business rhythms, and ensuring effective execution of strategic and operational initiatives.

The position requires exceptional organizational skills, strong business acumen, sound judgment, and the ability to successfully support multiple senior leaders in a fast-paced environment. The ideal candidate is highly proactive, detail-oriented, and able to manage competing priorities with professionalism, a high degree of discretion, and accountability.

Responsibilities :
Leadership Team Support

- Provide executive-level administrative support to the Demand Generation Leadership Team (DGLT), including the SVP and designated Vice Presidents.

- Manage complex, multi-leader calendars, balancing competing priorities and scheduling demands.

- Coordinate executive communications with a high degree of discretion and confidentiality.

- Serve as a key liaison between leadership, internal partners, and external stakeholders.

- Anticipate leadership needs and proactively identify solutions to scheduling, communication, and operational challenges.

- Ensure leader priorities, commitments, and follow-up actions are effectively managed and completed.

- Enable alignment and coordination across leaders and teams.

- Oversee in-office visitors and guest engagements for supported leaders
Meeting & Event Coordination

- Plan and execute leadership meetings, offsites, and business reviews.

- Coordinate agendas, logistics, and supporting materials.

- Prepare pre-read materials, reports, and briefing documents.

- Track action items, decisions, and follow-up activities to ensure timely completion.

- Manage meeting logistics, including conference rooms, catering, technology, and attendee communications.
Travel & Expense Management

- Coordinate travel arrangements for leadership team members in alignment with company policy

- Prepare and submit expense reports accurately and timely

Office & Operational Management

- Maintain office equipment and supplies; oversee updates to business cards and stationery

- Process and track vendor invoices; support department budget tracking in partnership with Finance and Procurement

- Maintain shared drives and document repositories to ensure materials are current, organized, and accessible

Strategic & Project Support

- Conduct research, prepare briefing documents, and summarize insights to support Demand Generation strategic initiatives.

- Track and report on key projects, priorities, and deliverables to ensure alignment with leadership objectives.

- Prepare executive presentations, reports, and business review materials.

- Support executive communications and presentation development for internal and external audiences.

- Coordinate leadership operating rhythms, including staff meetings, planning sessions, and business reviews.

Team Engagement & Culture

- Coordinate department-wide activities, celebrations, and offsites to foster team morale and cohesion

- Serve as a liaison among Demand Generation leaders, cross-functional partners, agencies, vendors, and other stakeholders.

- Support internal communications and drive participation in culture-building initiatives

- Help reinforce a collaborative, high-performing leadership team environment

Requirements:

- 4 Year Degree

- Minimum : 5+ years of Executive Assistant or senior administrative support experience.

- Experience supporting Vice Presidents, Senior Vice Presidents, or other executive-level leaders in a fast-paced corporate environment.

- Demonstrated ability to manage complex calendars, competing priorities, executive meetings, expenses, sensitive information, and proactive executive preparation.

- Excellent organization, prioritization, follow-through, written communication, and interpersonal skills.

- Ability to work independently, anticipate needs, exercise sound judgment, and adapt quickly as priorities change.

- Advanced proficiency with Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePoint; experience with expense-management tools such as Concur is strongly preferred.

- Preferred : Experience supporting multiple executives simultaneously.

- Experience coordinating leadership operating rhythms, offsites, business reviews, and cross-functional initiatives.

- Experience coordinating executive meetings, offsites, and strategic initiatives.

- Strong organizational and prioritization skills with the ability to manage complex, multi-leader calendars and competing demands

- Excellent communication and interpersonal skills, with the ability to draft professional materials and handle confidential information with discretion

- Proven ability to plan and execute meetings, events, and projects, including preparing materials and tracking follow-through

- Solid operational capability, including experience with travel coordination, expense reporting, vendor management, and budget or invoice tracking

- Strategic and proactive mindset, with the ability to anticipate needs, solve problems, and align work to leadership priorities

- Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools (e.g., Teams, SharePoint, Concur)

- Highly adaptable and self-directed, with the ability to navigate change and continuously improve processes and team effectiveness

Inspire is a multi-brand restaurant company whose portfolio includes more than 33,300 Arby’s, Baskin-Robbins, Buffalo Wild Wings, Dunkin’, Jimmy John’s, and SONIC restaurants worldwide. We’re made up of some of the world’s most iconic restaurant brands, but we’re much more than just a restaurant company. We’re a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table. We know that food is much more than a staple—it’s an experience. At Inspire, that’s our purpose: to ignite and nourish flavorful experiences.