Facilities Officer, Facilities Support

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職稱 Job Title Facilities Officer
職務摘要 Job Summary Facilities Officer 負責物業/辦公室日常營運支援，並承擔財務行政、發票處理、供應商付款協調、客戶租金與費用管理、行政文件流轉（如公司大小章使用申請），以及預算編列與控管等工作。此角色需與內部團隊、客戶、租戶及供應商密切合作，確保各項營運、財務與行政流程準確、及時並符合內控要求。
主要職責 Key Responsibilities
營運支援（Operations）

- 協助日常設施營運事務，包括維修請求追蹤、工作單協調、文件維護及一般行政支援

- 擔任內部團隊與客戶、供應商之間的溝通窗口，協調日常營運需求
財務與發票處理（Finance & Invoice Processing）

- 負責採購單（PO）建立、追蹤與費用資料整理

- 核對供應商發票內容（金額、服務項目、完成確認），並依公司流程提交付款審批

- 追蹤發票處理進度，確保付款時效符合供應商合約條款
供應商付款協調（Vendor Payment Support）

- 追蹤供應商請款狀態與補件事項，維護完整付款紀錄

- 協助處理付款爭議或延誤問題，與財務部門及供應商溝通協調
行政支援（Administrative Support）

- 處理公司文件簽核流轉、公司大小章使用申請與登記

- 維護合約、發票、付款紀錄等文件檔案的完整性與可追溯性
客戶租金與費用管理（Tenant Billing）

- 協助租金、管理費等週期性收費的資料整理、開票與對帳

- 追蹤租戶應收帳款狀態，協助處理帳務查詢
水電費與管理費管理（Utilities & Management Fee）

- 協助水電費及其他營運費用的核對、分攤計算與付款追蹤

- 協助管理費（management fee）相關資料維護與定期核算
預算編列與控管（Budget Planning & Cost Control）

- 協助年度或定期預算編列與費用預估

- 監控實際支出與預算差異，標記超支項目並協助審批流程

- 維護支出紀錄，支援財務報告與內部稽核需求
所需能力與條件 Requirements（可依需求調整）

- 具備物業管理、設施管理或行政/財務相關工作經驗

- 熟悉Excel及基本財務/採購系統操作

- 細心、具備良好的文件管理與溝通協調能力

- 能同時處理多項任務並掌握時程

Location:

On-site –Taipei, Taiwan, China
Job Tags:

People Management
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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