HIM Clerk

Job Summary: Is an independent worker. Scans the complete paper medical record into the computerized medical record. Ensures that records are scanned in an accurate and timely manner. Participates in performance improvement activities. Is a back up to the Admissions and Dismissals. Answers the phone. This is a full-time, benefited position.

Duties and Responsibilities:

- Reviews chart thoroughly to ascertain all pages that need scanned.

- Refers chart to Director, if there is a question regarding whether or not to scan a document.

- Demonstrates and utilizes knowledge of computerized medical records and scanning equipment.

- Meets quality standards of having 100% of paper medical record Scanned appropriately.

- Acts as a resource person to hospital staff for scanning issues.

- Maintains a good working relationship within the department and other departments.

- Identify needed tasks to be completed and perform them so nonproductive time occurs so no more than one valid complaint occurs per quarter.

- Maintain confidential materials, it is available only to authorized individuals with no more than one valid complaint occurs per quarter.

- Respond to special request within reasonable length of time so no more than three valid complaints occur per quarter.

- Answers the telephone in a professional and courteous manner; takes messages; directs calls to appropriate staff members. Answers the telephone by the second ring.

- Maintains a good working relationship with the physicians.

- Performs other duties as assigned.

- Interacts professionally with all visitors and employees.

- Demonstrates the ability to be flexible and organizes during stressful situations.

- Manages and operates equipment safely and correctly.

- Accepts other duties as assigned.
Requirements
Professional Requirements:

- Adheres to dress code, appearance is neat and clean.

- Completes annual education requirements, i.e. mandatory marbled packets.

- Maintains and ensures patient confidentiality at all times.

- Reports to work on time and as scheduled, completes work within designated time; minimal absenteeism (no more than 5 occurrence within a review year.)

- Consistently completes and maintains assigned duties.

- Forwards all martially charts to HIM Director after they are scanned.

- Completes an incident report when information is scanned on the wrong account and forwards to the HIM Director.

- Attends annual Hospital Review and Department in-services as scheduled.

- Wears identification while on duty, uses computerized punch time system correctly.

- Works at maintaining a good rapport and a cooperative working relationship with physicians, departments and staff.

- Represents the organization in a positive and professional manner in the Community. Communicates the mission, vision, core values, ethics and goals of the hospital, as well as the mission statement of the department.

- Ensures compliance with policies and procedures regarding department operations, fires, safety and infection control.

- Complies with all organizational policies regarding ethical business practices.
Regulatory Requirements:

- High School graduate or equivalent.

- A minimum of six months experience in clerical accounting and clerical procedures.

- Knowledge of bookkeeping and accounting procedures.

- A minimum of one year experience in credit and/or collections for a healthcare facility.