Intern - Company Secretary

What You Can Expect :

What you will be doing

Objective of the Role:
To support the CS function for the whole Rhenus India Group.
Years of Experience:
Completion of CS Professional examination.
Roles & Responsibilities

- Secretarial & Board Support

- Assist in preparation of Board Meeting agenda, notes, and supporting documents

- Draft and circulate Board and Committee meeting notices

- Coordinate for scheduling of meetings across group entities

- Prepare minutes of meetings (Board / Committee / Shareholders) and ensure proper documentation

- Maintain statutory registers and records under Companies Act

- Regulatory & Compliance (Companies Act, FEMA, etc.)

- Assist in ensuring compliance with Companies Act, 2013 and applicable rules

- Support in FEMA compliance, including:
- Filing of forms with RBI (e.g., FC-GPR, FC-TRS, etc.)

- Track and ensure timely filings with MCA, RBI, and other authorities

- Filings & Documentation

- Preparation and filing of ROC forms (MCA portal)

- Handling XBRL filings (financial statements and compliance-based filings)

- Maintain proper documentation and filing systems (physical & electronic)

- Support in drafting resolutions and corporate documents

- Compliance Tracking & MIS

- Maintain compliance trackers for multiple entities within the group

- Monitor due dates and ensure timely completion of compliances

- Prepare periodic compliance reports and MIS dashboards for management

- Assist in internal audits and compliance reviews

- Corporate Governance & Support Functions

- Support in implementation of corporate governance practices

- Assist in maintaining group structure records and entity-level compliance data

- Coordinate with finance, legal, and external consultants

What You Bring:

Other requirements:

- Communication Skills: Strong written and verbal communication, including drafting emails, notices, minutes, resolutions, and corporate documents.

- Attention to Detail: High accuracy in statutory filings, compliance records, documentation, and deadlines

- Technical Knowledge: Understanding of the Companies Act, 2013, MCA filings, and corporate governance; FEMA/RBI knowledge is an advantage.

- MS Office Proficiency: Working knowledge of Word, Excel, PowerPoint, and Outlook.

- Planning & Organisation: Ability to prioritise tasks and manage compliance calendars across multiple entities.

- Analytical Skills: Ability to identify compliance gaps, track pending actions, and resolve documentation-related issues.

- Documentation & Record Management: Ability to maintain statutory registers, corporate records, and electronic and physical filing systems.

- Confidentiality & Integrity: Discretion in handling sensitive corporate and Board-related information.

- Learning Agility: Willingness to learn and stay updated on regulatory changes.

- Work Approach: Proactive, organised, accountable, and collaborative.

Joining Availability: Immediate joiners preferred.