Legal Administrative Assistant - Tax

We have an immediate opening in our Milwaukee office for a Legal Administrative Assistant in our Tax Department. We are looking for an energetic, positive professional to support the attorneys and paralegals in meeting the needs and demands of the firm's departments and other clients. You will join a supportive, collaborative team of legal professionals who celebrate wins together and are dedicated to providing creative yet practical solutions to our clients' needs. You will work closely with 3-4 timekeepers in an environment that has an outstanding reputation for innovation and excellent client service.

As a valued part of our team, you will help keep matters moving and clients happy. Your essential duties and responsibilities will include:

- Track and calendar hearings, appointments, meetings, depositions, etc.; make travel arrangements; and complete expense reports.

- Compose basic or routine letters/transmittal e-mails.

- Enter timekeepers' time entries.

- Proofread for content, spelling, punctuation and grammar.

- Maintain docketing.

- Prepare and organize document productions and trial exhibits.

- Obtain/maintain contact information.

- Perform general research for timekeepers.

- Monitor e-mail, regular mail and voice mail.

- Assist timekeepers with organizing projects.

- File documents and e-mails to the document management system.

- Work with, proof, and edit documents, spreadsheets, and PowerPoints.

- Answer phones and resolve questions or concerns from clients, other attorneys, and co-workers.

- Scan all paper documents received into document management system.

- Type from rough draft, handwritten materials and/or dictation into proper format.

- Format briefs, pleadings and other legal documents accurately and timely.

- File legal documents (e-filing skills preferred) according to county and state      court procedures.

- Review and organize case files, pleadings, discovery documents and      correspondence.

- Prepare and maintain trial notebooks, witness binders, and exhibit lists.

- Keep case materials complete, accurate and accessible.

- Monitor case deadlines and assist with scheduling trial-related activities.

- Serve as back-up to other assistants.

- Other duties as assigned.
Requirements
This position requires superior administrative skills. You must be a professional with a desire to learn on the job.
Previous administrative assistance experience strongly preferred.

A bachelor’s degree is a plus.

Other required qualifications include:

- Excellent written, oral and e-mail communication skills.

- Excellent listening skills.

- The ability to work comfortably in a team environment.

- Previous litigation experience and familiarity with Wisconsin and other state electronic filing system is a plus.

- Ability to prioritize and handle/complete multiple tasks with competing deadlines.

- Outstanding client service/interpersonal skills.

- Strong technology skills; demonstrated familiarity and experience with Microsoft Word/Excel/Outlook/PowerPoint.

- Exceptional organizational skills.

- Strong attention to detail with a commitment to accuracy.

- Superior grammar, spelling, vocabulary and language skills.

- Being efficient and flexible.

- Ability to carry out oral and written instructions and ask questions for clarification.

- Ability to display complete discretion and tactfulness with confidential information.
Physical Demands and/or Work Environment:
While performing the duties of this job, the employee must be able to frequently use a keyboard, calculator, and telephone. Frequent sitting, walking, talking, hearing, and occasionally standing, stooping, bending, kneeling, crouching, crawling, lifting (20 lbs.), and an ability to adjust vision for close vision work. Reasonable accommodations will be made for qualified individuals with disabilities consistent with applicable law.

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and/or certain state or local laws. Please contact Human Resources at recruiting@reinhartlaw.com if you need a reasonable accommodation or other assistance to participate in any aspect of the application process.