Logistics Scheduler - Depot Operations

What You Can Expect :

We are recruiting for a Transport Scheduler. In this role, you will coordinate the day-to-day planning of deliveries, installations, drivers and vehicles, ensuring work is carried out safely, efficiently and to a high standard. By maximising fleet utilisation, managing schedules and working closely with operational teams, you will play a key part in delivering excellent service to our customers and supporting the success of the business.

You Make Things Happen

At Rhenus, we believe everyone plays a crucial role. Whether you’re driving a truck, managing inventory or handling customer enquiries, your actions drive our success.  We value practical solutions and quick decisions, empowering you to take ownership and make a difference.

The future isn’t just built by the company – it’s shaped by each of us, working together.  Join our Rhenus community to make an impact and grow alongside a team of passionate people who are dedicated to making a difference.

#empoweredbyyou

Main duties:

- Provide efficient and effective scheduling and planning of all deliveries/collections and installations, making optimum use of vehicles, crews and partners.

- Provide efficient and effective scheduling and planning for all overnight and non-UK jobs to minimise costs

- Book partners and sub-contractors, agree pricing and raise Purchase orders for the work

- Advise Partners of their workload to include start times and loading of their vehicle

- Provide named crew and vehicle detail requests within the time scale requested

- Print the daily schedule and vehicle paperwork and distribute as required

- Ensure all Rhenus crews are aware of their start times for the following days work

- Review workload 5 days in advance for pre-planning of additional crews/partners, skill set requirements and vehicle availability

- Manage the day-to-day relationship with subcontractors, monitoring quality and performance.

- Notify Business Unit Coordinators and management of any issues that arise that may affect their jobs

- Liaise closely with the warehouse for loading vehicles

- Support the Transport manager in the daily operation of the transport department

- Arrange vehicle availability and bookings for PMI, MOT

- Schedule crews for training as and when required and ensure the training is maintained

- Supervise drivers on a day-to-day basis as required for scheduling.

- Issue petty cash and night out money as required in line with company process

- Approve and book accommodation as required

- Escalate any issues to the Transport Manager as required

- Review processes and systems and suggest improvements

- Check and sign off all partner subcontractor Purchase orders

- Work closely with Business Unit teams for planning of jobs

- Ensure correct tools and tackle has been requested for the jobs

- Ensure crews are aware of the PPE required for their days run

- Attend meetings or calls as and when required

- Send out daily handover communication to the warehouse for loading priority

- Sign off holiday requests

- Complete Return to work interviews in the absence of the Transport manager

- Be available to call out of hours in exceptional circumstances

- Ensure working times are in compliance with the working time directive

What You Bring:

- Minimum 1 year's experience in a transport scheduling, logistics or similar operational role

- Good communication and relationship-building skills

- Proficient in Microsoft Outlook, Word and Excel

- Able to work effectively as part of a team and build strong working relationships

- Excellent planning, organisation and workload prioritisation skills

- Strong attention to detail and accuracy

- Ability to solve problems and make decisions in a fast-paced environment

- Able to remain calm under pressure and adapt to changing operational demands