Mailing Specialist Campus Logisitics

A Mailing Specialist manages all processes and materials to ensure effective and on-time results. They assist in collecting and delivering printed materials according to specification on the job ticket as well as maintaining quality standards of jobs produced by Printing and Mailing Services. The Mailing Specialist must stay up to date on postal regulations and foster an environment of two-way communication ensuring a participatory environment of continuous improvement while cultivating department efficiencies. They ensure that each order is produced according to the order specifications, while remaining accurate and while meeting delivery deadlines. They understand mail categories and classes, drop shipment procedures, expedited services, international mailing, mailing permit applications, small equipment procurement and mail piece design. They perform all postal sortation, traying, sacking and palletizing of mail. They work independently by exercising good judgment and discretion, following instructions for each job submitted to them. They ensure that the department achieves or exceeds projected production goals and standards by completing each project in an efficient and timely manner while meeting quality standards and customer specifications.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

- Metering: Able to run the meter machine for both postage and sealing.

- Hand work: Stuff mailings, glue, pieces, assemble pieces by hand.

- Shipping: USPS, UPS, FedEx, International Diplomas

- Postal regulations

- Maintain and monitor postage meter

- Maintain accurate records on postage spent.

- Prepare mail for courier pickup or personal delivery

- Remains abreast of existing and emerging technologies, processes, products, services and leading industry performance benchmarks.

- Must be willing to monitor mailing supplies in the warehouse and retrieve supplies from the appropriate floors as needed.

- Other responsibilities as required on an as needed basis.

- Strictly adheres to Liberty University policies, representing the University in an exemplary manner.

- Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.

SUPERVISORY RESPONSIBILITIES

- This is a non-supervisory role.

QUALIFICATIONS AND CREDENTIALS
Education and Experience
Minimum

- High School diploma or equivalent is required.

- 6 months to 1 year of bindery experience is required.

- Must possess well-developed communications and critical thinking skills.

- Working knowledge of mailing and postage is required.

Preferred

- 2 to 3 years’ experience in commercial print bindery is preferred.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension

- Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.

- Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.

- Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.

- Strong organizational skills.

- Excellent computer skills.

- Must have working or basic knowledge of mathematics.

Problem Solving

- Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

- Occasionally required to travel to local and campus locations.

- Regularly required to hear and speak in order to effectively communicate orally.

- Occasionally required to stand, walk, and climb stairs to move about the building.

- Handle materials, reach overhead, kneel or stoop in order to conduct business.

- Regularly lift 70 or fewer pounds.

WORKING CONDITIONS
Work Environment
The working environment in which one will typically perform the essential functions of this position is a climate-controlled production setting. It is well lighted, and the noise level is moderate.
Driving Requirements
If driving of university vehicle is required for travel in the performance of the essential functions of this position, proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Time Type
Full time

Location
Onsite

Pay Range
Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure.

The position may also be eligible for comprehensive benefits , including health insurance, retirement plans, and tuition assistance.

$15.38 - $18.27

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.