Marine Sales Coordinator - Scanjet in Gotherburg

About Scanjet
Scanjet Marine & System AB , part of the Alfa Laval Group, is a global leader in tank cleaning, cargo venting and tank management systems. Scanjet offers cutting-edge solutions for marine and offshore needs.

Scanjet was started in 1987 in Sweden where the headquarter remains today. Scanjet has sister companies in Norway, Bulgaria, the Netherlands, Poland, the UK, Indonesia and Shanghai. With these strategic geographical locations and a strong customer focus, we have successfully established ourselves as a world leader in our sector. Products designed to meet strict Maritime and industry standards as well as environmental requirements.
At Scanjet, we are committed to innovation, sustainability, and customer satisfaction. Our solutions are designed to enhance operational reliability while minimizing environmental impact. We are a workplace for everyone, and our success is built on a culture of diversity and inclusion. We welcome applicants from various backgrounds and experiences.

Scanjet is now looking for a Marine Sales Coordinator to join our Sales Department in Gothenburg.

About the Team
The Sales Team consists of seven people in different locations. Primary market focus is the Marine Sector for Shipboard application, in all commercial tonnage types - Tankers, Bulk Carriers, General Cargo Vessels, Ferries, OSVs, but also Navy, workboats, Tugs and cruise vessels. Sales to external customers may either be direct or via the global network of Sales Agency companies.

About the role
The position is full-time and fixed term for one (1) year with the possibility of extension. We are office based and offer flexible working hours and the possibility for remote/hybrid work when appropriate.
In this role you will report to the Global Sales Director who is also based in Gothenburg. You will have a lot of cross-functional collaboration with internal and external team members as well as contact with customers and stakeholders outside of Scanjet.

Key Responsibilities:
1. Process incoming customer orders and proactively communicate order status and updates.
2. Support customers and sales partners with inquiries, product information, and general requests.
3. Prepare quotations and administer customer orders in line with established sales processes.
4. Coordinate and maintain accurate project and product data within our ERP system Monitor and other relevant systems.
5. Provide administrative support to the Marine Sales department and assist with departmental documentation and reporting.
6. Support financial administration activities, including invoicing, payment follow-up, and customer account coordination.
7. Collaborate closely with internal teams, including production, sales, and finance, to ensure efficient order fulfillment.
8. Participate in selected exhibitions, conferences, workshops, and customer events as agreed with the Global Marine Sales Director.
9. Contribute to continuous improvement initiatives and act as a member of the internal ISO audit team.
10. Ensure that all activities are carried out in accordance with company processes, quality standards, and business objectives.

Your background
To succeed in this role, we believe you have:

- Previous experience in a similar role within sales support, order management, customer service or commercial administration.

- Experience with managing order processes, from quotation to order fulfillment and delivery.

- Strong administrative skills and the ability to manage multiple tasks simultaneously.

- Excellent written and verbal communication skills in English.

- Experience working with ERP, CRM or order management systems.

It is an advantage if you also have:

- An interest in or experience from the maritime, marine or technical industry.

- Experience working with systems such as Monitor, SAP, Salesforce or similar business platforms.

- Knowledge of Swedish.

About you
We are looking for someone who:

- Takes ownership and accountability for their responsibilities.

- Is structured and organized.

- Can work independently while also being a collaborative team player.

- Has strong communication and relationship-building skills.

- Enjoy working in an international and cross-cultural environment.

- Has a proactive mindset and a strong customer focus.

- Thrives in a dynamic environment where priorities may shift.

What we offer
At Scanjet, you will join a friendly and dynamic workplace with an entrepreneurial spirit. You will have the chance to collaborate and grow together with committed colleagues and to contribute toward the future development and success of Scanjet. We have a strong track record of internal career development and there are endless opportunities within Scanjet in the position as global leader in an exciting fast-moving business.

Your application
Submit your application including CV and a personal cover letter, at the latest, 24th of November . All information is handled confidentially in accordance with our GDPR Policy.

For more information, you are welcome to contact:
Anna Lindberg, HR Business Partner, anna.lindberg@scanjet.net tel. +46 733 47 09 07.
Benjamin Pettersson, Global Marine Sales Director, Benjamin.pettersson@scanjet.net .
Regina García Moguel, Talent Acquisition Partner, regina.garciamoguel@alfalaval.com

The recruitment process is run according to Alfa Laval policies. Employment is directly with Scanjet.

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