Materials Coordinator

JOB DESCRIPTION
TITLE: Materials Handler Coordinator
Reports To: Production Manager
Supervises: none

JOB SUMMARY
Performs the physical or administrative tasks involved in the shipping, receiving, storing, distributing and order fulfillment of merchandise, products, materials, parts, supplies and equipment. Checks goods received and for distribution against purchase orders or invoices, maintains records of goods and rejects unsatisfactory items. Packages and prepares products and merchandise for final shipment and posts weights and shipping charges. Lifts heavy items and may operate a forklift. Prepares and maintains records of merchandise shipped. Reviews customer orders, examines, stocks and distributes merchandise, products and materials in inventory warehouses, distribution centers or manufacturing lines.

COMPLEXITY & PROBLEM SOLVING
Works on assignments that are routine in nature requiring limited judgment. Problems encountered will typically be well defined, repetitive, and routine with readily available solutions. Little or no role is expected in decision-making. Impact will be limited to the delivery of own work tasks which are managed on a day-to-day or task-by-task basis. Financial/business impact is typically limited and hard to measure; Awareness of cost and profitability of operations is not required. This role may also work on assignments that are semi-routine in nature and selects best options from a set of defined procedures/solutions using common sense and experience of similar situations. Problems are typically known, defined, and readily apparent. However, some issues may occasionally require finding facts to resolve. Impact will be limited, typically to the immediate team although wider impact is likely in customer-facing roles. Financial accountability is limited to awareness of costs and/or service level requirements and expectations.

Requirements

KEY RESPONSIBLITIES
· Receive materials, verify part numbers and quantities, label items, and put materials away in assigned locations.
· Identify and report receiving discrepancies, damaged materials, and shortages; assist with follow-up as directed.
· Pick, move, and stage materials for production according to work orders, schedules, and supervisor direction.
· Complete accurate ERP system receipts, inventory transfers, material issues, and supporting documentation.
· Support daily warehouse operations, including receiving, stockroom activities, material handling, and production staging.
· Prepare and verify kits against pick lists or work orders; report missing or incorrect components.
· Perform cycle counts, assist with inventory variance research, and participate in physical inventory counts.
· Maintain material identification, traceability, safe handling, and organized storage, including ESD precautions where applicable.
· Keep work areas clean and organized; follow standard work instructions and report process or inventory issues.

KNOWLEDGE/ SKILLS
· Working knowledge of receiving, kitting, inventory control, and basic warehouse material handling.
· Ability to read part numbers, quantities, pick lists, and material documentation accurately.
· Ability to enter and verify transactions in SyteLine or a comparable ERP/MRP system.
· Basic Microsoft Excel and computer skills for inventory records and routine documentation.
· Attention to detail, dependability, organization, and ability to follow established procedures.
· Ability to communicate clearly with warehouse, Purchasing, Production, and Quality personnel.
· Ability to recognize material shortages and inventory discrepancies and report them promptly.
· Knowledge of warehouse safety, proper lifting and material handling, and ESD precautions where applicable.

EDUCATION/ EXPERIENCE
· High school diploma or GED required.
· Previous experience in a warehouse, receiving, kitting, stockroom, or manufacturing environment preferred.
· Familiarity with ESD-sensitive materials, electronic components, or SMT inventory
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.