Office Accounts Administrator (Permanent)
- LocationSurrey
- Work typeNot stated
- EmploymentFull-time
- Posted23 October 2026
- SourceUkme's careers page (Workday)
About the role
Office Accounts Administrator (Permanent) Key Responsibilities:
- Process payments, invoices, and receipts; enter data into databases, and file hard copies.
- Prepare financial statements for managerial review.
- Organise expenditure files for presentation to clients.
- Verify weekly expenditure for accuracy and report discrepancies.
- Ensure all receipts are properly accounted for and assigned to clients.
- Generate management reports using Excel.
- Process refunds and perform other administrative tasks as needed.
- Maintain accurate and up-to-date records.
- Account for daily bank transactions and update spreadsheets by deadlines.
- Communicate with suppliers to resolve issues when necessary.
- Raise client statements and ensure all paperwork is authorised, coded, and correctly entered.
- Reconcile monthly credit cards with correct coding and within desired time frames.
- Make sure all relevant receipts are returned to the accounts department in a timely manner.
- Process SPRs and invoices for payment.
- Store and dispose of confidential paperwork correctly.
- Contact suppliers for any receipt queries.
- Assist with client purchasing requests, including packing and shipping items.
- Support visa applications, restaurant bookings, hotel arrangements, and other client-related tasks.
- Provide cover for colleagues during absences.
- Any tasks or responsibilities as requested by management within the scope of the position.
Knowledge and Skills:
- Experience in office administration.
- Experience processing invoices and handling stock control.
- Strong IT skills, including proficiency with MS Office (Word, Excel, Outlook) and the internet.
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