Office Manager I

Career Development Framework (“CDF”) Information:

Band Description
- Performs clerical/administrative or specialized support tasks in an office, field or retail store/site setting

- May require vocational training or the equivalent experience, but does not require a university degree

Career Level Description
- Has working knowledge and skills developed through formal training or work experience

- Works within established procedures with a moderate degree of supervision

- Identifies the problem and all relevant issues in straightforward situations, assesses each using standard procedures and makes sound decisions

Key Duties and Responsibilities :

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- Provides general administrative support to a leader and/or various members of a department

- Receives and triages electronic correspondence and phone calls

- Arranges to have meetings/events catered

- Coordinates with office services for special room set-ups and technology considerations

- Manages calendars, making sure that important meetings can be booked in a timely manner

- Arrange travel and prepares expense reports associated with travel and other activities

- Takes notes during meetings and provides summaries

- Proofreads documents and reports, providing careful editorial feedback

- Helps with graphics in reports

- Drafts portions of a report and/or email messages

- Assists in identifying gaps in process flows and work instructions to improve department efficiency

Qualifications:

Minimum Education Details

- High school diploma, GED, or equivalent experience

Minimum Experience Required

- 1+ year related experience

Knowledge, Skills, and Abilities

- Time Management

- Detail Orientated

- Oral and Written Communication

- Organization Skills

- Confidentiality

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