Payroll Billing Specialist

Proman Staffing is a member of the Proman global family of companies, and a leading provider of temporary staffing throughout the Southeast, Central South, Midwest, and Eastern United States. Proman Staffing has created a strong reputation providing industrial staffing services for a wide variety of businesses. Our success is our ability to incorporate top performance teams at our locations with a focus on the industrial sector of the market. We are a global company proud of our family culture of working as one team for our customer’s advantage.

Compensation ranges from $22.00 - $25.00 per hour.

We offer a comprehensive benefits package, including Medical, Dental, Vision, Life Insurance/AD&D, Short- and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program, Legal, Identity, and Fraud Protection, Pet Insurance, Tuition Reimbursement, as well as a 401(k) plan to support your financial future.   Join our team and enjoy both competitive pay and benefits!

SUMMARY

Our Payroll Billing Specialist role is responsible for processing time worked for temporary workers from multiple sources and entering data into payroll and billing software. They will assist the billing department in creating and sending customer invoices and reports as needed. The specialist compiles, verifies accuracy, and sort information according to priorities to prepare source data for computer entry. The role also reviews data for deficiencies or errors, makes corrections, and reviews output. Maintains customer confidence and protects operations by keeping information confidential.

Responsibilities

- Gathers weekly hours worked from various timekeeping sources.

- Manipulates data via Excel for import into payroll system.

- Manually enters data into Avionte system.

- Verifies accuracy of entries, calculates and processes pay.

- Prepares various weekly and monthly reports such as error report and custom customer reports as requested.

- Creates customer invoices via Excel per customer requirements. Verifies for accuracy and sends to customer.

- Answers customer questions about invoices and resolves issues as needed.

- Participates in answering office phone calls and handles work verifications.

- Creates processes to solve problems per customer request.

- Maintains current knowledge of Avionte software.

- Maintains up to date knowledge of applicable state and federal wage and hour laws.

- Other duties may be assigned as needed.
Requirements
Job Requirements

- Communicate effectively in written and verbal forms.

- Organization and attention to detail.

- Able to handle sensitive or difficult issues with confidence and in a calm manner without being unduly influenced by intense emotions.

- Data Entry Skills.

- Must display persistence and dedication to complete all assigned tasks.

- Strong problem-solving abilities.

- Understanding of Basic Accounting Principles

- Proficient with the Microsoft Office Suite. Intermediate level using Excel and Word tools.

- Experience using other standard office equipment.

Skills & Abilities

- Good basic math skills.

- Strong multi-tasking abilities.

- Must be able to contribute to a positive team atmosphere.

- Must demonstrate strong customer service orientation.

- Must be detail and results oriented.

- Excellent communication (listening, speaking, writing) & diplomacy skills.

- Results oriented, knowing when to act and when to seek guidance or permission.

- Assertive but respectful in communications with clients and team.

Qualifications

- High school diploma or GED.

- College degree preferred.

- Minimum two years of experience working in payroll, data entry or other related position.

- Staffing/Avionte/VMS experience a plus.