Phase II Program Manager

Department:
SOM Salina Administration -----
School of Medicine Salina Campus Position Title:
Phase II Program Manager Job Family Group:
Professional Staff Job Description Summary:
This position supports the administrative, business, and educational needs of the KUSM-Salina campus, helping to foster a learning environment that promotes student success. The position manages Phase II medical education programs, including clinical rotations, student assessment processes, faculty engagement activities, and partnerships with community-based clinical training sites. The role serves as a central resource for students, faculty, and clinical partners to ensure the effective delivery of the clinical curriculum and compliance with institutional and accreditation requirements. This position independently manages responsibilities while reporting to the Assistant Dean of Clinical Experiences for Phase II program duties and to the Salina Campus Dean for all other responsibilities. Job Description:
Job Duties

Phase II Curriculum & Educational Programs

Under the direction of the Assistant Dean for Clinical Experiences, this position supports the planning, implementation, and administration of the Phase II curriculum for medical students on the Salina campus.

- Ensure completion and documentation of all Phase II competencies, learning objectives, and required educational activities.

- Coordinate required learning experiences for M3 and M4 students, including the development and management of clinical schedules, rotations, calendars, and educational programming.

- Prepare, coordinate, and distribute clerkship materials and learning resources; ensure timely completion and submission of required documentation.

- Provide ongoing planning and scheduling support for 3rd and 4th year students throughout the academic year.

- Collaborate with Phase I leadership and staff to support continuity and integration between foundational and clinical curricula.

- Partner with Clinical Skills Coordinators on the Salina and Kansas City campuses to ensure scheduling, completion, and tracking of all required third- and fourth-year clinical skills competencies.

- Coordinate educational activities with clerkship directors, faculty, and administrative partners across the Salina, Wichita, and Kansas City campuses.

- Attend and actively participate in tri-campus clerkship and clerkship administrator meetings.

- Assist the Assistant Dean for Clinical Experiences with scheduling, preparation of materials, and implementation of Phase II educational programs and initiatives.

- Advise students regarding Visiting Student Learning Opportunities (VSLO) applications and the processes associated with away rotations.

Clinical Education & Site Partnerships

This position serves as a key liaison between the School of Medicine and clinical training partners to ensure high-quality learning experiences across all clinical sites.

- Develop, coordinate, and maintain clinical rotation sites that support the educational needs of M3 and M4 students.

- Foster and maintain strong relationships with community physicians, hospitals, clinics, and specialty partners to support clinical education.

- Coordinate implementation of curricular requirements across affiliated clinical training sites.

- Assist the Student Affairs Coordinator with M3 orientation activities embedded in the Transition to Clerkship (TTC) course, fitting and ordering of student white coats, and arranging Salina Regional Health Center onboarding requirements and coordination of onboarding processes for additional clinical sites.

- Assist the Student Affairs Coordinator with the planning and delivery of M4 orientation activities before and during the Transition to Residency (TTR) course.

- Monitor and support the quality, consistency, and educational value of student clinical experiences.

- Serve as the Network Site Coordinator for visiting students and facilitate coordination among visiting learners, clinical sites, local medical offices, and university personnel.

- Collaborate with faculty, preceptors, and clinical partners to address student placement needs and scheduling challenges.

Phase II Assessment & Evaluation

This position provides administrative oversight and support for student assessment, grading, and program evaluation processes.

- Coordinate, administer, and proctor National Board of Medical Examiners (NBME) shelf examinations and other required Phase II assessments.

- Maintain, track, and enter student grades, evaluations, and assessment data in university systems, including gradebooks, OASIS, and Enroll & Pay, ensuring accuracy and timely submission.

- Assist clerkship leadership with the preparation, collection, and submission of clerkship grades, including mid-clerkship evaluations and required clinical assessments.

- Oversee the creation, distribution, tracking, and completion of student, faculty, and program evaluations for all M3 and M4 clinical learning activities.

- Manage narrative feedback processes and ensure timely communication of student performance information.

- Coordinate submission and tracking of Sub-Internship (Sub-I), Critical Care Selective, and other required fourth-year assessments and evaluations.

- Generate reports and maintain records related to student performance, program outcomes, accreditation requirements, and continuous quality improvement efforts.

Faculty Development & Engagement

This position serves as a primary administrative resource for clinical faculty and supports faculty engagement in the educational mission of the School of Medicine.

- Serve as a primary point of contact for clinical faculty, clerkship directors, assistant clerkship directors, and community preceptors.

- Communicate teaching assignments, curriculum updates, scheduling information, and educational requirements to faculty members.

- Coordinate faculty recognition activities and events that acknowledge contributions to student education.

- Plan and support Assistant Clerkship Director meetings and related faculty development events.

- Assist with faculty onboarding, communication, and engagement activities related to Phase II educational programs.

- Support the collection and dissemination of faculty evaluation data to inform faculty development and continuous improvement efforts.

- Collaborate with academic and administrative leaders to strengthen faculty participation in the clinical education program.

Work Environment

- This position is onsite and located on the Salina Campus.

Required Qualifications
Work Experience:

- Four (4) years of experience in program coordination, academic administration, healthcare administration, student services, clinical education support, or a related field. Education may be substituted for experience on a year-for-year basis.

- Experience managing complex schedules, coordinating multiple stakeholders, and maintaining records and data.

- Experience working with confidential information in compliance with privacy regulations such as FERPA, HIPAA, or similar standards.

Preferred Qualifications
Education: Bachelor’s degree in business, education, or a related field.
Work Experience:

- Experience supporting medical education, clinical training programs, graduate medical education (GME), or other healthcare education programs.

- experience coordinating clinical rotations, educational programs, faculty engagement activities, or student assessment processes.

- Experience working for a Kansas state agency, public university, or academic medical center.

Skills

- Organization

- Communication

- Customer Service

- Self-directed

- Prioritization

- Multi-tasking

- Accuracy

- Attention to detail

- Adaptability

- Teamwork

- Flexibility

Required Documents

- CV/Resume

Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular Time Type:
Full time Rate Type:
Salary
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:
$60,800.00 - $91,200.00 Minimum
$60,800.00 Midpoint
$76,000.00 Maximum
$91,200.00