Procurement and Purchasing Coordinator (Australian Purchasing) Hybrid

About Expo Centric

Expo Centric is an Australian-based events and exhibition company specialising in designing and building custom exhibition stands, displays, and event solutions.

With 17 years of industry experience, we manage the entire process, from concept and design through to production, installation, and dismantling. Our operations span Sydney, Melbourne, and Perth, supported by our Philippines-based team.

We are looking for a Procurement & Purchasing Coordinator to support purchasing activities across our Australian operations. This role involves working with suppliers, managing purchase orders, monitoring deliveries, and identifying opportunities to improve purchasing efficiency and cost effectiveness.

We welcome candidates at different experience levels, with responsibilities and independence determined by demonstrated capability.

What You'll Do

Purchasing and Order Coordination

- Receive and clarify purchasing requests, specifications, quantities, required dates and budgets.

- Seek quotations, prepare comparable supplier options and raise purchase orders following approval.

- Obtain order confirmations, monitor lead times, follow up deliveries and flag delays early.

- Coordinate discrepancies, returns, credits and supplier issues with relevant teams.

Supplier Management and Commercial Review

- Maintain supplier records covering contacts, agreed pricing, terms, lead times and performance.

- Review recurring expenditure and identify opportunities for competitive quotes, consolidated purchasing and better commercial terms.

- Support negotiations and preferred supplier arrangements within assigned authority.

Cross-Departmental Support

- Support purchasing categories such as rigging, furniture, coffee, plants, transport, accommodation, packaging and software renewals as assigned.

- Work with IT on software technical suitability and with Finance on invoice matching and payment controls.

- Keep operational ownership of technical specifications and service requirements with requesting departments.

Systems, Compliance and Improvement

- Maintain complete purchasing documentation and accurate system records.

- Follow purchasing procedures, delegated authority and urgent-order escalation requirements.

- Support development and testing of purchasing workflows in internal systems.

- Prepare spend, supplier performance and savings reports.

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What You Bring

Education

- A qualification in procurement, supply chain, logistics, business or a related field is preferred. Relevant practical experience may be considered in place of formal qualifications.

Experience

- 2–5 years with independent delivery experience or demonstrated ownership of complex work.

Track Record

- Evidence of accurate work, reliable follow-up and sound commercial judgement appropriate to level.

- For Mid-Level and Senior candidates, examples of independently delivered supplier, cost or process improvements.

- For Senior candidates, evidence of complex negotiations or initiatives and the ability to guide others.

Skills & Technical Knowledge

- Purchase order administration, quotation comparisons, supplier records and Excel analysis.

- Understanding of Australian purchasing practices, delivery lead times and approval controls.

- Comfort using business systems, shared records and AI-assisted research with appropriate verification.

Soft Skills

- Clear written and spoken English; professional supplier and stakeholder communication.

- Organisation, accuracy, initiative and timely escalation of risks.

- Ability to work across Australian and Philippine teams and manage competing deadlines.

- Willingness to learn, accept feedback and improve processes.

What Makes You a Great Fit

You're organised, commercially minded, and proactive in following through on purchasing requirements. You can confidently communicate with suppliers, compare options, manage competing deadlines, and maintain accurate records.

You understand that effective procurement isn't just about finding the lowest price. It's about balancing cost, quality, reliability, and delivery requirements to support business operations.

Why Join Expo Centric?

- International Exposure: Work closely with Australian teams, suppliers, and stakeholders.

- Career Development: Build your procurement expertise, with opportunities to progress from junior to senior-level responsibilities.

- Cross-Functional Experience: Support different business departments and purchasing categories.

- Continuous Improvement: Contribute ideas that enhance procurement processes, supplier relationships, and purchasing efficiency.

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At Expo Centric, our values of Courage, Curiosity, Selflessness, Judgement, and Communication guide how we work.

Interested in joining our team? Apply now and help us deliver efficient, reliable, and cost-effective purchasing solutions across our Australian operations.