Procurement Officer

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Job Description

BACKGROUND
Old Mutual Life Assurance Company (Malawi) Limited, a leading Life Assurance and employee benefits company is looking to recruit a highly dynamic, motivated, competent personnel. Applicants are therefore invited to fill the vacant position of Procurement Officer, a permanent role tenable in Blantyre. The Successful candidate will be reporting directly to the Procurement Manager at Head Office.

KEY PURPOSE OF THE ROLE
The Procurement Officer is responsible for managing the full spectrum of the supply chain function in terms of strategic sourcing, policy and governance, people management, contracts management, asset management. The incumbent is accountable for achieving results through others over periods of up to a year.

DUTIES & RESPONSIBILITIES

- Locating sources for supplier and service to achieve value for money.

- Maintaining relationship with suppliers and negotiate for best deals with vendors to get best prices.

- Developing and implementing procurement best practice strategies and policies.

- Ensuring compliance to systems and procedures on procurement and supply management.

- Ensuring compliance and governance for procurement behaviour.

- Identifying cost savings/cost avoidance opportunities and implementing change management processes to shift organisational procurement behaviour to achieve value for money.

- Engaging business units and strategic stakeholders to maintain relationships that assist the procurement strategy.

- Continuously driving process improvement to achieve operational excellence.

- Monitoring and scanning external sources of data and share with management.

- Responsible for evaluating suppliers, products, and services and market surveillance for goods and services

- Risk and compliance management of the Procurement Department.

- Resolution of supplier’s queries

- Responsible for internal and external stakeholders' management.

- Responsible for the adjudication and award of all tender bound requests

- Work with the Internal Procurement Committee to evaluate, adjudicate and award tenders.

- RFP management.

- Preparation of all operational management reports.

- Assisting in ensuring compliance of the Outsourcing Risk Policy and performance management.

- Assisting the Internal Procurement Committee in prequalification, delisting and negative trace notice to suppliers.

REQUIRED QUALIFICATIONS & EAPERIENCE

- Degree in Procurement, Finance, Business Administration or its equivalent.

- CIPS

- Minimum of 5 years’ experience in procurement and contract management.

- Experience with D365 will be an added advantage

COMPETENCIES

- Ownership and accountability

- Planning and organizing skills

- Procurement and commercial acumen decision making skills

- Initiating action

- High level of integrity and ethical conduct.

- Results-oriented with a strong customer focus.

- Resilient, adaptable and able to work under pressure.

- Stakeholder relationship management

- strong interpersonal and communication skills.

- Attention to detail and commitment to quality.

- Collaborative team player with a continuous improvement mindset.

- Professional, credible and confident in dealing with stakeholders at all levels.

Skills

Action Planning, Computer Literacy, Contract Administration, Contract Management, Data Compilation, Evaluating Information, Financial Acumen, Global Procurement, Information Retrieval, Management Reporting, Negotiation, Oral Communications, Presenting Solutions, Report Review, Supplier Management

Competencies

Business Insight

Collaborates

Communicates Effectively

Courage

Ensures Accountability

Financial Acumen

Manages Complexity

Optimizes Work Processes

Education

Closing Date

17 November 2026 , 23:59

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