Project Associate
- LocationPoland, Warsaw
- Work typeHybrid
- EmploymentFull-time
- Posted9 November 2026
- SourceICON's careers page (Workday)
Live checkFirst seen 4 h ago; still listed on ICON's careers page 4 h ago.
At a glance
- Experience1+ year
- EducationBachelor's degree
- VisaRight to work required
- Skills and toolsMicrosoft Office, Excel, PowerPoint
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JR152781 Project Associate
ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.
As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.
As a Project Associate at ICON, you will provide key administrative and project support within Clinical Operations, working across clinical studies to help ensure projects are delivered in line with client, contractual and operational requirements.
This is an excellent opportunity for someone with at least 1 year of clinical trial experience who is looking to continue developing their career within clinical research and project management.
What You Will Do
Working closely with Project Managers, study teams and key stakeholders, you will provide high-quality administrative and operational support across multiple clinical studies.
Key responsibilities include:
- Organising project team and client meetings, including scheduling meetings and preparing agendas, meeting materials and minutes.
- Maintaining study information and documentation, including organisational charts, team calendars, newsletters and other project-specific materials.
- Supporting internal and client project reporting, including project status reporting, financial tracking, system updates and queries.
- Supporting Project Managers with financial administration, including purchase orders, study invoices and Investigator payments.
- Preparing and maintaining study files in accordance with filing and naming conventions, including documentation within the electronic Trial Master File (eTMF).
- Tracking documentation and study activities to support the effective delivery of clinical projects.
Your Profile
For this opportunity, we are looking for candidates who already have some practical exposure to the clinical trial environment and understand how clinical studies operate.
Required:
- Minimum 1 year of experience working within clinical trials/clinical research.
- Previous experience providing administrative, project or study support.
- Strong working knowledge of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
- Experience maintaining trackers and working with study or project documentation.
- Strong organisational skills with the ability to manage multiple activities and deadlines.
- Good communication skills and confidence working with different stakeholders.
Preferred:
- Bachelor’s degree or international equivalent in Life Sciences, Allied Health Sciences or another relevant discipline.
- Previous experience within a CRO, pharmaceutical company or other clinical research environment.
- Experience taking meeting minutes and scheduling/facilitating Microsoft Teams meetings.
- Experience working with clinical trial documentation and/or electronic Trial Master File systems.
Location
This role will be based in Poland. You can choose to work from our office or fully remotely from your home office within Poland.
Please note that we are unable to offer relocation support for this position, so applicants must already be permanently resident in Poland and have the full right to work in Poland.
#LI-SA1
Employment with ICON is contingent upon having the legal right to work in the country where the role is based.
Rewards & Benefits
ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.
Benefits may include:
- Competitive base salary and performance related incentives
- Health and wellbeing programmes including medical, dental, and vision coverage where applicable
- Retirement and pension plans
- Life assurance and disability coverage
- Employee assistance programmes and wellbeing resources
- Learning and development opportunities through structured training and career pathways
Benefits may vary depending on role and location.
Visit our careers site to read more about the benefits ICON offers.
Inclusion and Accessibility
ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.
If you require reasonable accommodations during the recruitment process, please let us know or submit a request here .
Are you a current ICON Employee? Please click here to apply
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