Project Coordinator

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com .

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:
Project/Program Management Group

Job Sub Function:
R&D Project Management

Job Category:
Professional

All Job Posting Locations:
Warsaw, Indiana, United States of America

Job Description:
About MedTech
Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.
Your unique talents will help patients on their journey to wellness. Learn more at  https://www.jnj.com/medtech

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at  https://www.jnj.com/ .

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals.   Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.

We are searching for the best talent for Project Coordinator, Knee R&D, to be located in Warsaw, IN.

The Project Coordinator is responsible for leading and coordinating aspects of the world-wide surgeon team for Knee R&D. This role will support the Program Management Office and the Knee R&D department. The candidate for this role is a strong collaborator that takes the time to understand the customers, works well with high profile personalities, is organized, flexible to change, and able to keep track and complete the smallest detail.
This role will regularly work with internal and external associates, colleagues, and leaders across DePuy. Under the guidance of Project Managers, this individual will arrange and facilitate surgeon meetings, labs, teleconferences, Health Care Professional interactions, and other professional interactions. They will plan and coordinate services with consultants in a compliant manner. The candidate must be able to apply good judgment and discretion and have the flexibility to respond to shifting priorities.

Key Responsibilities:

- Coordinate surgeon teams with support of Project Managers and Development Team.

- Facilitate agreements and contracts with surgeons, working closely with the DPS legal office.

- Develop a full-year plan of world-wide surgeon engagements (virtual and in person lab meetings), ensuring availability of regional surgeons, DePuy Synthes development team, and appropriate vendors.

- Plan and coordinate all aspects of surgeon events, including being on-site during events as the key point of contact.

- Assemble and handle surgeon meeting communications, working closely with product development, medical affairs and legal.

- Support the communication plan by engaging with HCPs to select appropriate meeting times, facilitate planning meetings and assign actions, prepare presentations, and gather meeting minutes.

- Lead meetings between Development teams, lab participants and event sites to plan and coordinate all activities, agendas and materials for successful meetings and labs.

- Coordinate and track budget and expenses for Surgeon Engagement activities.

- Maintain all appropriate training and ensure compliance to HCC requirements for DPS relations with surgeons.

- Work closely with Corporate Travel partners to ensure all arrangement of domestic and international travel, completion of travel expense reports, and logistics of travel-related activities are completed in a timely manner and professionally communicated to surgeon team.

- Submit purchase orders for project meeting related expenses.

- Exercise independent discretion and sound judgement to independently assess and resolve complex situations/problems, and respond to frequently shifting priorities across multiple departments.

Qualifications

Required:

- Excellent organization

- Experience in event planning

- Proficient computer skills including Word, Excel, Outlook, PowerPoint and database applications

- Strong verbal and written skills with prioritization of tasks, management of daily workload to ensure the highest priority tasks take precedence

- The ability to be flexible while handling conflicting, shifting, and competing priorities with minimal supervision

- This position will occasionally require up to 15% domestic and international travel

Preferred:

- Technical degree preferred

- Microsoft Project experience

- Experience supporting senior level management or administrative / executive assistance

- Experience with budget and travel processing platforms such as Salesforce, Concur, Ariba or similar tools

- Proven ability to anticipate issues that may arise while taking initiative and acting with a high level of urgency

- Previous experience within Medical Device industry

- Ability to exercise sound judgement and discretion to independently assess and resolve complex situations and problems

- Interest in learning new systems with minimal direction

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation,  external applicants please contact us via  https://www.jnj.com/contact-us/careers .  Internal employees contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

Required Skills:

Preferred Skills:
Action-Oriented, Agility Jumps, Business Behavior, Collaboration, Continuous Improvement, Execution Focus, Operations Management, Process Improvements, Project Management, Project Management Methodology (PMM), Project Management Office (PMO), Project Schedule, Quality Assurance (QA), Quality Control (QC), Research and Development, Stakeholder Engagement