Proposal Operations Analyst

Job Description:

Overview

The Proposal Operations Analyst I helps keep business development and pursuit operations organized, accurate, and moving on schedule. This role maintains proposal and opportunity data, supports reporting and basic analysis, and coordinates subconsultant information requests. The successful candidate is detail-oriented, responsive, and able to manage multiple deadlines while working effectively with proposal, business development, and technical teams.

Responsibilities

- Maintain complete, accurate, and timely proposal and opportunity records in CRM systems, pipeline trackers, and internal databases.

- Track incoming work and deadlines, follow up on outstanding information, and keep requests moving through completion.

- Coordinate subconsultant information requests, including gathering materials, tracking status, and communicating deadlines and next steps.

- Prepare recurring reports and dashboards on pursuit volume, outcomes, win/loss rates, and client engagement.

- Review data for missing or inconsistent information, resolve routine issues, and escalate items requiring additional input.

- Summarize basic trends in pursuit activity by client, market sector, service line, and region.

- Work with business development and proposal team members to confirm details and provide context for accurate reporting.

- Organize and maintain historical proposal records and related digital files.

- Recommend practical improvements to data quality, tracking, and reporting processes.

- Support other proposal operations and business development tasks as needed.

Qualifications

- Bachelor’s degree in Business, Marketing, Data Analytics, Communications, or a related field preferred; relevant experience may be considered in place of a degree.

- At least one year of experience working with data, CRM systems, or in a business development, marketing, or proposal environment; two or more years preferred.

- Proficiency in Microsoft Excel; experience with CRM platforms or business intelligence tools is a plus.

- Strong attention to detail and a consistent record of producing accurate work.

- Ability to organize a high volume of requests, set priorities, follow through, and meet deadlines.

- Strong written and verbal communication skills, including comfort following up with colleagues and stakeholders.

- Basic analytical and problem-solving skills, including the ability to identify data issues and summarize findings.

- Dependable, responsive, and able to work independently while contributing to a team.

- Ability to adapt to changing priorities and maintain a professional, service-oriented approach.

- Ability to work Monday through Friday, 8:00 a.m. to 5:00 p.m., with overtime as needed.

If you need an accommodation or assistance with completing your application due to a disability or special need, please contact our team at Recruiting@pape-dawson.com or call (210) 375-9000.

EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.