Receptionist, Administration

The Receptionist is responsible for managing the front desk, providing professional and welcoming support to employees, visitors, and external guests. The role also supports the Admin team with day-to-day office operations, meeting room management, facilities coordination, courier services, office supplies, and internal events.

Key Areas of Responsibilities

Reception & Visitor Management

- Manage the reception area and provide a professional and welcoming experience to visitors and employees

- Answer and direct incoming calls and assist with general enquiries

- Greet, register, and direct visitors to the appropriate employees or meeting rooms.

- Provide general support for visitors and meetings

Meeting Room Management

- Manage conference room bookings and coordinate schedules as required

- Ensure meeting rooms and common areas are properly prepared, organized, and maintained

- Coordinate meeting room set up, refreshments, and basic equipment requirements

Courier, Mail & Document Handling

- Coordinate incoming and outgoing domestic and international courier services

- Arrange outgoing documents and parcels and maintain relevant shipment records

Office Supplies & Canteen management

- Monitor inventory and arrange purchasing of office stationery, printed materials, pantry supplies, and other office consumable

- Maintain appropriate stock levels and distribute supplies as required

- Ensure the canteen and pantry areas are clean, organized and adequately stocked.

- Liaise with vendors and service providers for pantry equipment, office appliances, and related services.

- Support invoice processing and monthly payment administration related to office supplies and services

Internal Events & General Administration

- Support internal meetings, company events, celebrations, and other employee engagement activities

- Assist with event logistics, catering, refreshments, and preparation of necessary materials

- Provide general administrative support to the Admin team as required

- Maintain accurate records and supporting documents for administrative expenses and services

Requirements

- Minimum 2 years of relevant experience in reception, office administration, hospitality, or a related role preferred

- Experience working in a multinational company or international business environment preferred

- Proficient written and verbal communication skills in English

- Strong customer service mindset with professional communication and interpersonal skills

- Good organizational skills and attention to detail

- Proactive, responsible, and collaborative attitude

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