Senior Procurement Manager

As a member of the Corporate Contracts, Procurement & Compliance Office, the Senior Procurement Manager plays a critical role in advancing MSH’s Mission of working shoulder-to-shoulder with countries and communities to save lives and improve the health of the world’s poorest and most vulnerable people by building strong, resilient, sustainable health systems.

The Senior Procurement Manager provides global technical leadership for MSH's procurement function, establishing procurement standards, strengthening internal controls and compliance, supporting country and project teams, and driving continuous improvement in procurement systems, processes and practices. The position serves as MSH's senior procurement subject matter expert and works with country and project teams to strengthen procurement capacity, monitor compliance, support complex or high-risk procurement activities, and promote effective and consistent procurement practices across MSH.

Due to operational and legal requirements, employment is limited to candidates residing in one of the following locations: Cameroon, Ethiopia, Nigeria, and/or Rwanda.

Main duties and responsibilities

Global Procurement Leadership and Operations (40%)

- Act as the primary subject matter expert (SME) for Global Procurement. Develop policies and procedures related to procurement in collaboration with the Director, Contracts, Procurement, and Compliance.

- Serve as the procurement subject matter expert for recruitment of Country Office Procurement staff, including advising Country and Project leadership on appropriate procurement staffing structures and competencies, developing job descriptions and interview questions, and participating in the interview and selection of procurement staff.

- Serve as Procurement point of contact for Country start-ups and close-outs.

- Provide day-to-day support to procurement managers on field projects.

- Provide Procurement leadership for Country office Procurement team.

- Establish and ensure implementation of segregation of duties controls in procurement processes in Country offices.

- Provide coaching and mentoring for staff delegated authority to perform procurement functions.

- Provide direct procurement support for complex, high-risk, or priority procurement actions, as needed.

- Maintain knowledge of applicable U.S. Government import/export requirements, Federal Acquisition Regulations, and related donor requirements to provide guidance and training and support organizational compliance.

- Maintain primary responsibility for the procurement of restricted commodities in assigned countries.

- Establish and enhance supplier relationships to drive sourcing & supplier initiatives to meet or exceed product quality, service & deliver sustainable cost reductions, while reducing or mitigating risk in the supply chain.

- Provide guidance to the authorized purchasers in managing procurement transactions where there is a knowledge gap or high-value/complex procurements.

- Provide guidance to all MSH country offices in conducting vendor prequalification process.

- Coordinate and lead Country Procurement teams to establish Procurement plans

- Provide technical oversight and support for international procurement and logistics, including import/export requirements, freight-forwarder management, and shipment documentation.

- Support country teams in resolving complex or high-risk international shipping and customs issues.

Procurement Compliance, Quality Assurance, and Audit Readiness (20%)

- Monitor compliance with MSH & Donor Rules and Regulations across all MSH Countries of Operations.

- Implement compliance monitoring through:
- Conduct or oversee spot checks on quality and completeness of procurement documentation for compliance with MSH and donor regulations.
- Promote audit readiness by ensuring procurement documentation is complete, accurate, timely, and maintained in designated systems and repositories.

- In collaboration with Director, Contracts, Procurement, and Compliance, sets key performance indicators for the Country procurement function and reports on progress to HQ.

- Participate in country internal and external audits.

- Monitor the Procurement Quality Management system (ISO 9001:2015 Certified # 17063).

Procurement Systems, Costpoint & Process Improvement (20%)

- Facilitate the utilization of IT solutions for procurement and contractual compliance.

- Oversee MSH’s purchasing system, Costpoint, and provide strategic direction on procurement actions, workflows and thresholds, and tracking related to Purchase Requests and Purchase Orders.

- Train contracts and procurement staff on the use of Costpoint for procurement and the contracts module in Costpoint.

- Train country offices procurement officers and managers in use of QuickBooks.

Strategic Initiatives  (10%)

- Develop innovative approaches to ensure continuous improvement of the Global Procurement function.

- Lead the deployment and rollout of Global Procurement initiatives and projects, in line with MSH strategic plans. Such as the implementation of new ERP systems and tools in MSH Country offices.

- Ensure visibility of the Procurement function by coordinating with Communications team to share Procurement success stories.

Miscellaneous (10%)

- Participate in all Project Support Team meetings and complete assigned deliverables.

- Attend staff meetings. Prepare and present on assigned topics at staff meetings.

- Participate in the development of department/office workplan.

QUALIFICATIONS
Education and Experience

- Postgraduate Degree (or equivalent professional experience) in Procurement, Purchasing and Supply, Business Administration, or another field related to the assigned responsibilities.

- Minimum of 8 years of progressively responsible experience in procurement, supply chain management, or a related field, including experience supporting international or donor-funded operations.

- Familiarity with donor regulations, policies, and procedures.

- Ability to work in multicultural and multilingual settings.

Knowledge and Skills

- Knowledge of global sourcing and procurement strategies, tactics, processes, procedures, and systems.

- Working knowledge of Costpoint.

- Working knowledge of donor regulations, including FAR, AIDAR, and 2 CFR 200.

- Advanced spreadsheet skills required; knowledge of other Microsoft applications (Word, Excel, PowerPoint, etc.) and ability to learn new applications.

- Strong organizational skills for managing and coordinating a variety of tasks simultaneously.

- Strong verbal and written communications skills.

- Good interpersonal skills.

- English fluency required (including speaking, writing, understanding, and reading).

Competencies

- Exceptional attention to detail.

- Demonstrated ability to learn complex procedures.

- Ability to work well under pressure in a fast-paced environment, keeping multiple priorities moving.

- Ability to use judgment and problem solve.

- Ability to work independently as well as in a team-oriented environment.

Physical Demands

- Ability to travel to and work in countries in which MSH operates.

- Office environment including keyboard use, pulling drawers, lifting papers

MSH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. MSH complies with Section 503 of the Rehabilitation Act, Section 4212 of the Vietnam Era Readjustment Assistance Act, as amended, and all related applicable regulations.

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