Senior Proposal Coordinator

Reports To:       Marketing Manager

Status:               Full-time, Non-Exempt

Primary Areas of Focus

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Proposal Development

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Brand Awareness

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Collaboration

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Content Strategy & Creation

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Project Management

Core Responsibilities

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Lead development of proposals, statements of qualifications, and presentations in alignment with brand guidelines and organizational processes.

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Proactively conduct market research to stay informed and produce thought leadership content related to industry trends, best practices, and competitor strategies in conjunction with proposal and/or statements of qualifications development.

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Effectively lead collaborative, cross-functional teams in developing communications strategy and creating visually appealing, professional deliverables aligned with client expectations and internal brand guidelines.

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Implement consistent, thorough reviews and quality assurance checks on proposals to ensure accuracy, compliance with requirements, and alignment with company standards and best practices.

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Support client engagement activities related to proposals, including presentations, meetings, and follow-up communications as requested.

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Proactively m anage multiple, complex proposal timelines and deadlines, ensuring submissions are accurate, complete, on time and in accordance with client specifications.

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Maintain proposal content libraries and databases to facilitate efficient retrieval and customization of content for proposals.

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Proactively and continuously evaluate and improve proposal development processes, tools, and templates to enhance efficiency, quality, and consistency across proposals.

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Support client acquisition and retention efforts and consistently and accurately update records of firms, contacts, proposals, tasks, and outcomes in Marketing Workflows and/or CRM database.

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Ensure proposals and other content meet all legal and compliance requirements, including adherence to organizational policies and procedures.

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Mentor, train and guide junior team members and support their professional growth and development.

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Perform other duties as assigned.

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This position is non-billable. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.

Preferred Skills & Experience

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Bachelor’s degree in marketing, communications, graphic design or equivalent.

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5-7 years of experience in Marketing, AEC or related B2B industry experience is a plus.

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Exceptional oral and written communication skills.

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High School Diploma or GED required.

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Advanced knowledge of Microsoft Office Suite, Bluebeam, and Adobe.

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Advanced understanding of design, desktop publishing, and presentation software: Adobe Creative Suite and Microsoft Office Suite.

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Exceptional project management skills.

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Works effectively independently with minimal supervision.

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Exceptional attention to detail.

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Highly organized, able to effectively manage multiple, simultaneous tasks, and deadlines.

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Possession of a valid driver's license and automobile insurance for potential travel needs.

Physical Requirements

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Required to stand, walk, and sit.

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The position may require a visit to project sites occasionally.

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The position requires a normal range of hearing.

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The employee must be able to lift 20 lbs. occasionally.

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Requires prolonged sitting with 15% of the time spent bending and reaching.

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Must have manual dexterity sufficient to operate a computer keyboard and calculator.

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Noise levels are consistent with a standard office environment.

Perks & Benefits

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Health, life, 401(k), dental and vision insurance

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Short-term, long-term disability insurance and leave

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Paid holidays

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Paid Time Off

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Bereavement leave

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Discretionary incentives, if applicable