Treasury Management Administrative Assistant

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We’re always looking for bright individuals to join our growing organization. As a part of the First Financial Family, we will invest in your development and provide a dynamic work environment where you’re challenged, valued and empowered every day. We strive to be the best destination for the industry’s top talent, creating a diverse, collaborative workplace that celebrates innovation and change. We are one team, working together to get things done.
Job Description:
Office Location:
Abilene, Texas, United States

SCOPE & CONTACT:
The incumbent provides administrative and operational support within a fast‑paced, high‑volume back-office Treasury Management operations environment that touches all bank treasury management products and services. The incumbent has frequent internal contact with Executives of the Bank on behalf of LOB Manager and handles confidential information.  The incumbent will also interact with Treasury Management operations staff, Treasury Management officers and sales, deposit operations, as well as periodic contact with commercial customers. Contact is primarily by telephone, email, internal systems, and written correspondence, with occasional face‑to‑face interaction. The incumbent must be able to prioritize and manage multiple tasks simultaneously, meet strict daily processing deadlines and cut‑off times, adapt quickly to shifting priorities, and maintain a high degree of accuracy and confidentiality when handling sensitive customer and bank information. Due to the experience and proficiency level of this job, the incumbent receives only general supervision and instructions; however, results of work are reviewed. Physical effort required is average.

ESSENTIAL FUNCTIONS:

- Processes and pays Accounts Payable invoices for the Treasury Management division accurately and timely, including coding expenses, obtaining required approvals, and reconciling vendor statements.

- Orders, tracks, and maintains inventory of office and operational supplies for the Treasury Management department, ensuring adequate stock is available to support daily processing.

- Provides administrative support to the EVP Treasury Management Line of Business Manager, including calendar management, scheduling and coordinating meetings, preparing correspondence and presentations, and serving as liaison with Executives of the Bank.

- Prepares monthly and ad hoc reports for the Line of Business Manager, including product activity, volume, and expense tracking.

- Supports back-office Treasury Management operations across all products and services (ACH, domestic and international wires, remote deposit capture, positive pay, lockbox, account reconciliation, sweeps, merchant services, and online/commercial banking).

- Researches and assists in resolving service, setup, billing, and processing issues by coordinating with Treasury Management operations staff, officers and sales, deposit operations, IT, commercial customers, and third‑party vendors.

- Tracks and follows up on outstanding items, exceptions, and pending requests to ensure timely completion.

- Always handles confidential and sensitive customer and bank information with discretion.

- Handles special projects and other duties as assigned.

MINIMUM QUALIFICATIONS:
·         High school graduate, Associates Degree or three years administrative/executive secretarial experience in banking is required.
·         Extensive experience in Word, Excel and Microsoft Outlook.
·         Proficient knowledge and experience with pc’s and related technology hardware and software, telecommunications, and general troubleshooting.
·         Qualities necessary for this position are:  confidentiality, reliability, integrity, initiative, customer relation skills, flexibility, speed, ability to handle multiple tasks at a time and to work under deadlines.
·         Professional demeanor is extremely important.
·         High visibility necessitates strong background in public relations.
·         Requires strong background in communication, math, general business and banking documentation.
·         Data entry and typing skills must be above average (60 – 70 wpm).
·         Must be proficient in grammar, punctuation, written and verbal communication skills.
·         Must be able to work well with customers as well as co‑workers in all areas.

The above statements reflect the general details considered necessary to decide the principal functions of the job identified and shall not be construed as a detailed description of all work requirements that may be inherent in the job.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)