WPE Program Assistant

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Major Responsibilities:

Program Implementation Support:

- Assist in the planning, implementation, and monitoring of WPE program activities in collaboration with field staff and relevant stakeholders.

- Support in facilitation of training, workshops, and awareness-raising sessions in the community.

- Maintain clear records of program activities, including participation data, field reports, and feedback from beneficiaries.

- Participate in field visits to monitor ongoing activities, identify challenges, and propose solutions to improve program effectiveness.

- Assist with the development of activity plans, schedules, and logistical arrangements for program-related events.

- Support in providing case management services to survivors of gender-based violence in accordance with established GBV case management principles and organizational guidelines.

Administrative and Operational Support:

- Ensure that IRC supplies and equipment are procured, tracked, and stored in an organized manner.

- Prepare and submit regular Program Commitment Requests (PCRs), and Item Forecast (program) through Integra systems for activities, request advance, and liquidate the advance regularly.

- Prepare and submit advance payment of regular activities and ensure an advance claim after activities are done.

- Reimburse for in-camp or village to village transportation for field staff.

- Lead construction projects by communicating with engineers, IRC Operations Department, and builders as needed to ensure that construction is completed on time and according to IRC standards.

- Communicate regularly with field staff about their operational needs and work to meet these needs through coordination with the Finance and Operations teams.

- Support Finance team as requested with salary disbursement or delivery to WPE daily workers infield sites.

- Support in delivery of office supplies, equipment, and materials into project sites.

- Communicate regularly with WPE Officers and Managers to ensure that the program’s operational needs are met in an organized and timely fashion.

- Collaborate with WPE Officers and Managers to streamline procedures and develop ways to improve program efficiency.

- Closely work with Supply Chain Team to make sure of items quality and received program purchase items.

- Follow up with Operations and Finance Departments to ensure items are procured and cash advances are received to meet program needs.

- Complete other assignments are requested.

- Must be aware of GBV Guidance principle (Respect, confidential, security & security and non- discrimination)

- Support in program thing of printing, copying, distribution process and other thing, which is needed support to WPE Manager.

Coordination and Representation

- Coordinated with IRC Program and Operation teams for Advance claim and procurement process.

- Liaised regularly and work closely with program team, operations, finance staff and other sector in the field office.

Other

- Promote safeguarding, PSEA (Prevention of Sexual Exploitation and Abuse), and Do-No-Harm principles in all activities, ensuring adherence to confidentiality.

- Consistently monitor/assess the safety and security of the WPE team, promptly reporting concerns or incidents to the Snr WPE Manager and other IRC senior staff.

- Ensure all activities are carried out in accordance with IRC Operational policies.

- Other duties as assigned by the supervisor.

Key Working Relationships:
Position Reports to: WPE Manager
Position directly supervises: Non

What should you have?

Job Requirements:

Education:

- Bachelor’s degree or equivalence work experiences

Work Experience:

- Professional experience in an office environment.

- Experience in logistics or operations.

- An understanding of basic gender-based violence (GBV) and women’s protection concepts and an interest in reducing GBV in the community.

- Previous experience in GBV case management and survivor support, or completion of relevant GBV case management training is preferable.

Demonstrated Skills and Competencies:

- Computer literacy, including use of Microsoft word and excel

- Able to communicate clearly and effectively with colleagues and external partners

- Knowledge of local services and resources, such as market for supplies and labor

- Able to work in a fast-paced environment and complete multiple tasks in an organized and timely manner.

- Flexible and patient in adapting to evolving program needs

- Able to independently and creatively solve day-to-day challenges as they arise

- Self-starter who is motivated to proactively address program gaps and strengthen existing activities

- Organized with attention to detail

- Positive attitude

- Team player

Language Skills:

- Fluent in Burmese and Rakhine and other; good communication in English is required.

Additional Information:

- Qualified local candidates are strongly encouraged to apply and will be given priority consideration.

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct . Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding , Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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