Academic Programs Coordinator (Department of Occupational Therapy)

Under direct supervision, responsible for providing administrative support for the department's academic mission while ensuring compliance with standards set by internal and external regulating bodies. Facilitates and coordinates various academic activities, maintains records, databases, provides curriculum information, manages the application process and maintains documentation for continued accreditation. May work in coordination with the Program Director and serve as a primary resource for students/residents/fellows.

This is an onsite position.

Responsibilities
· Facilitates and coordinates academic programs, conferences and schedules.
· Collaborates with Office of Admissions during program application process and recruitment process of applicants for the academic program.
· Schedules Interviews with faculty and staff and arranges travel for faculty/staff/students.
· Maintains academic and department records and databases for student related materials, creation and maintenance of student handbook and the coordination of faculty certifications, licensure, or training manuals.
· Coordinates and oversees student registration, class schedules, room reservations, teaching materials, grade reporting, scheduling exams and proctoring.
· Coordinates meetings to include room reservations, food catering, speakers, and sign-in sheets.
· Provides curriculum course scheduling support and administrative support for student academic records.
· Maintains documentation for all accreditation standards to include institution and program reviews, site visits and other special events.
· Works in coordination with the Program Director and serves as a primary resource for students.
· Provides administrative logistics for academic program events and activities to include student recruitment, orientation, graduation, awards and celebrations.
· Provides academic administrative assistance with academic and scholarly activities for faculty [i.e., canvas support, conference registration, travel logistics, processing the ordering of teaching materials, assessment tools, educational software, journals or professional publications and oversight on academic department financial documentation and reimbursements].
· Maintains program and department files in accordance with records retention schedules.
· Performs all other duties as assigned.

Qualifications
· Strong verbal, written and interpersonal communication skills
· Ability to serve as a resource to faculty, staff and students and work independently or as part of a team
· Ability to work in a dynamic, interdisciplinary environment and capable of self-direction with long periods of indirect supervision
· Excellent organizational and multitasking skills
· Strong detail-oriented skills with proactive approach to problem solving and multi-tasking
· Ability to prioritize meeting deadlines and adapt quickly to changes in work requirements
· Analytical and organizational skills to be able to create, maintain, interpret and input data from a variety of sources
· Demonstrated business acumen in managing budgets, contracting and funding sources

EDUCATION
Associate’s degree is required. Bachelor’s degree preferred.

PREFERRED

- Previous experience working in an academic/educational institution.

- Previous experience in event planning logistics or coordination.

- Proficient use of Microsoft 365 (Outlook, Excel, Word, PowerPoint, SharePoint, OneDrive, Teams).

- Knowledgeable in FERPA and HIPAA compliance.