Department Assistant, Real Estate

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Job Posting Title:
Department Assistant, Real Estate
Location:
Dallas - Shared Services
Additional Posting Details:
Monday - Friday
8:00 am - 5:00 pm

Job Description:

Duties/Responsibilities

- Oversee general office operations

- Coordinate appointments and meetings

- Delegate assignments to staff as appropriate, to ensure maximum productivity

- Manage requisition of supplies and equipment and maintain proper stock levels

- Assist in producing reports and/or compose office correspondence

- Assist with travel arrangements and expense reports for staff, as applicable

- Assist Director in preparation of meeting presentations

- Assist in managing real estate properties by monitoring rental income payments, real estate expenses and processing annual Ad Valorem property tax statements for payment

- Assist in preparation of monthly and quarterly Rocker b Ranch reports

- Assume responsibility of Oil and Gas Assistant in his/her absence

- Manage and maintain integrity of all real estate files, analysis reports and Access database records

- Manage and maintain integrity of QuickBooks database and produce monthly and ad hoc reports

- Manage and maintain tracking system for items placed in off-site storage location

- Manage requests for information in absence of Director and Real Estate Coordinator

- Responsible for processing Oil and Gas surface related invoices and payments for the Rocker b Ranch utilizing QuickBook application

Required Skills/Abilities

- High School Diploma or equivalent required

- 1-3 years real estate experience

- Proficient in Microsoft Office, TEAMS, and QuickBooks

- Must have strong attention to detail