Executive Assistant

Job Summary

GoldBug is seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level support to the CEO. This trusted individual will play a critical role in managing the CEO's day-to-day operations, optimizing time and priorities, and ensuring seamless coordination across business and personal commitments. The role also oversees office operations, facilities, vendors, and workplace administration to support a productive and engaging employee experience.

Key Roles and Responsibilities

- Manage the CEO's calendar, travel, and correspondence, proactively addressing scheduling and competing priorities.

- Serve as a liaison between the CEO and internal/external stakeholders.

- Coordinate Board of Directors meetings, including scheduling, agenda preparation, and distribution of meeting materials.

- Oversee office operations, vendor relationships, office supplies, workplace services, and employee-facing administrative functions to ensure smooth day-to-day operations.

- Support special projects and administrative initiatives as assigned by the CEO.

- Maintain confidentiality while handling sensitive business and personal information.

The Ideal Candidate

- 3+ years of experience supporting senior executives, preferably at the C-suite level.

- Exceptional organizational, prioritization, and multitasking skills.

- Strong written and verbal communication abilities.

- Ability to exercise discretion and handle highly confidential information.

- Self-motivated with strong attention to detail and follow-through.

- Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

- Comfortable managing occasional personal administrative responsibilities.

Additional Details

- Comprehensive benefits package including medical, dental, vision, life insurance, disability, 401(k) with match, paid vacation, and paid sick/personal leave.

- Hybrid work environment.

- GoldBug is an Equal Opportunity Employer committed to diversity and inclusion.