Facilities Office Manager

ET Global is seeking a highly organized, proactive, and hands-on Facilities & Office Manager to oversee the daily operations of our office and facility. This individual will be responsible for maintaining a safe, efficient, professional, and welcoming work environment while supporting the operational needs of our growing organization.
The ideal candidate is a resourceful problem-solver who enjoys managing multiple priorities, coordinating vendors, supporting employees, and ensuring that both office and facility operations run smoothly.
Requirements

Facilities Management

- Coordinate facility repairs, preventative maintenance, inspections, and service requests.

- Manage relationships with outside vendors, contractors, cleaning services, and maintenance providers.

- Monitor building systems, including HVAC, lighting, plumbing, security, and general facility equipment.

- Coordinate office access, security badges, keys, and building access procedures.

- Assist with facility safety procedures, emergency preparedness, and compliance with applicable regulations.

- Identify opportunities to improve facility efficiency, organization, and cost management.

- Partner with warehouse and operations leadership on facility-related needs and shared spaces.
Office Management & Administration

- Oversee daily office operations to ensure an organized, efficient, and welcoming workplace.

- Manage office supplies, equipment, furniture, and inventory.

- Coordinate office services, deliveries, mail, shipping, and general administrative needs.

- Serve as the primary point of contact for office-related requests and facility concerns.

- Maintain office procedures, vendor contact information, service agreements, and facility records.

- Coordinate conference room readiness, meeting setups, and common-area organization.

- Support internal meetings, company events, employee activities, and visiting guests.

- Assist with onboarding logistics, including workspace preparation, office access, and equipment coordination.
Vendor & Budget Management

- Establish and maintain relationships with facility and office service providers.

- Obtain quotes, coordinate service agreements, and monitor vendor performance.

- Review invoices for accuracy and coordinate with Accounting on payment processing.

- Track office and facility expenses and identify cost-saving opportunities.

- Assist with annual facility and office operating budgets.
Operational Support

- Work closely with HR, IT, Accounting, and Operations to support employee and workplace needs.

- Coordinate office moves, furniture installations, workspace changes, and facility improvement projects.

- Assist with space planning and workplace organization as the company grows.

- Ensure facility and office issues are addressed promptly and professionally.

- Support special projects and other administrative responsibilities as needed.
Qualifications
Required

- 3–5 years of experience in office management, facilities coordination, workplace operations, or a related role.

- Strong organizational, time-management, and multitasking skills.

- Experience coordinating vendors, maintenance services, and office operations.

- Excellent interpersonal, written, and verbal communication skills.

- Ability to work independently, prioritize competing demands, and resolve issues proactively.

- Proficiency in Microsoft Office, including Outlook, Excel, Word, and Teams.

- Strong attention to detail and commitment to providing excellent internal customer service.

- Ability to handle confidential information professionally.
Preferred

- Experience supporting a corporate office, manufacturing, warehouse, or production environment.

- Experience with facility relocations, office expansions, or space planning.

- Familiarity with workplace safety practices, building maintenance, and vendor contracts.

- Experience tracking budgets, purchase orders, and facility-related expenses.
Physical & Work Requirements

- Primarily on-site at ET Global's facility.

- Ability to move throughout office, warehouse, and common areas as needed.

- Ability to occasionally lift or move office supplies and equipment weighing up to 25 pounds, with reasonable accommodation.

- Flexibility to respond to occasional urgent facility needs outside normal business hours.