Personal Assistant to Business Unit Director, Japan

Join ROCKWOOL Japan as Personal Assistant to the Business Unit Director
This is a unique opportunity to work closely with the Business Unit Director while building broad business and project management experience in a global organization. You will provide executive support, coordinate key business activities, and contribute to cross-functional projects, gaining exposure to multiple areas of the business.
Ideal for ambitious early-career professionals, this role offers hands-on learning, visibility to senior leadership, and excellent development opportunities within a company of 11,800 colleagues across 37 countries. You'll play a key role in keeping business priorities organized, connected, and moving forward.

Ready to help build a sustainable future with us?
In an ever-changing, fast paced world, we owe it to ourselves and our future generations to live life responsibly. At ROCKWOOL, we work to enrich modern living through our innovative stone wool solutions.

Join us!

Your future team
You’ll work closely with the Business Unit Director, Japan, supporting the day-to-day flow of priorities, meetings and administration across the business unit. This is a role for someone who likes bringing order to busy schedules, keeping details accurate and helping work move forward smoothly. The position is structured as approximately 50% direct assistance to the Director and 50% project-based or cross-functional departmental work, allowing the Assistant to build diverse skills and contribute meaningfully across the organization. We actively encourage learning and growth, making this an opportunity for junior-level professionals or those transitioning into new career paths.

What you will be doing
Personal Assistant
•       Prepare agendas, presentation materials, meeting papers and minutes for internal and external meetings.
•       Coordinate follow-up actions after meetings and track deadlines, documents and responses.
•       Serve as primary point of contact for internal and external stakeholders seeking Director's access.
•       Organize local visits, business/board meetings, catering, venue and related logistics, making sure plans are accurate and up to date.
•       Handle correspondence, routine documents and administrative records with care and confidentiality.
•       Manage correspondence, calls and visitor access
•       Coordinate with colleagues in Japan and global contacts to schedule meetings, collect required information and share timely updates.
•       Coordinate travel arrangements (domestic and international） including itineraries and logistics.
•       Translate business documents, emails, reports, and presentations between Japanese and English.
•       Provide interpretation during meetings, calls, and presentations between Japanese and English.

What you bring
•      Experience supporting a senior manager or director in a Personal Assistant, Executive Assistant or similar role.
•      Extensive experience managing calendars, travel and meeting coordination in a busy business environment.
•      Ability to prepare clear agendas, minutes, presentations and written correspondence with a high level of accuracy.
•      Good working knowledge of standard office software for scheduling, documents, spreadsheets and presentations.
•      Business level Japanese and working proficiency in English for local and international coordination.
•      Experience handling confidential documents and coordinating multiple administrative tasks, such as scheduling, correspondence, and meeting follow-up, in a business environment.

What we offer
What you can expect when you join us:
•       Work in a global business with ~11,800 colleagues in 37 countries and sales in more than 120.
•       Be part of a company where sustainability is central to strategy.
•       Work in a friendly, collaborative team environment where your contributions matter.

Why join ROCKWOOL
At ROCKWOOL Group, we are committed to enriching the lives of everyone who experiences our products and services. We help our customers and communities address many of today’s biggest sustainability and development challenges, from energy consumption and noise pollution to fire resilience, water scarcity, and flooding. Our product range reflects the diversity of the world’s needs, while supporting our stakeholders in reducing their own carbon footprint. Sustainability is central to ROCKWOOL's strategy.
Stone wool is a fully recyclable, versatile material that forms the basis of all our businesses. With ~11,800 dedicated colleagues in 37 countries and sales in more than 120, we are the world leader in stone wool products, from building insulation to acoustic ceilings, external cladding systems to horticultural solutions, engineered fibres for industrial use to insulation for the process industry, and marine & offshore. We support 11 UN Sustainable Development Goals, including SDG 14: Life Below Water. Through partnerships with the One Ocean Foundation and the Denmark SailGP team, we help raise awareness and action to protect ocean health.

Diverse and inclusive culture
We want all our people to be valued, respected, included, and heard. We employ 79 different nationalities worldwide and are committed to equal opportunities, diversity, and zero tolerance for discrimination. Our culture - "The ROCKWOOL Way" - is built on ambition, responsibility, integrity, and efficiency. You'll experience a friendly, collaborative team environment where your contributions matter.
We evaluate qualified candidates without regard to race, colour, national origin, religion, gender, age, marital status, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

ROCKWOOL is proud to be an Equal Opportunity Employer.