Sales Administrator - Poland

Sales Administrator
Location: Warszawa, Poland

Role Purpose
The Sales & Office Administration Specialist will provide end-to-end operational support across office management and sales administration, ensuring smooth execution of internal processes and supporting the effectiveness of the commercial organization.

Scope of Responsibilities

1. Office Administration

- Oversee document management of the local entity

- Act as a point of coordination for employees on administrative matters

- Ensure smooth day-to-day operations of the office environment

- Manage relationships with external vendors (facility, services, supplies)

- Coordinate internal logistics, meetings, and company events

2. Sales Administration Support

- Provide operational support to the sales team across the sales cycle

- Coordinate with Finance, Legal, and Logistics to ensure process alignment

- Monitor order status for office and proactively resolve operational bottlenecks

- Support reporting and pipeline hygiene (CRM updates, data quality)

- Assist in execution of sales initiatives (events, campaigns, trainings)

3. Candidate Profile

- Experience in administration and/or sales support roles

- Strong organizational and multitasking skills

- Proactive and solution-oriented mindset

- Ability to operate in a fast-growing, international environment

- Solid communication skills and stakeholder management

- Fluency in both English and Polish (required for working in a bilingual and international environment)

4. Expected Business Impact

- Increased sales productivity through reduction of administrative workload on sales teams and reducing administrative burden on managers

- Improved operational efficiency and shorter order processing cycles

- Higher data quality and process consistency across sales operations

- Reduced operational risk related to documentation and compliance

- Better scalability of the local organization without adding pressure to existing roles