Accounts Administrator

The Accounts Administrator is solely responsible for the day-to-day accounting and administrative functions of the company. This position manages accounts payable, accounts receivable, payroll for 150+ employees, banking transactions, financial reporting, and tax-related filings.

- Review and process vendor invoices and maintain accurate Accounts Payable records.

- Prepare and process vendor payments via checks and ACH.

- Receive, record, and reconcile customer payments for Accounts Receivable.

- Reconcile company bank accounts and maintain the petty cash account.

- Process payroll and administer payroll deductions, including 401(k) withholdings.

- Prepare and submit sales tax reports and corporation income tax deposits.

- Prepare weekly reports on accounts payable, purchase orders, cash position, accounts receivable, and inventory.

- Maintain organized accounting records, financial documentation, and filing systems.

- Process utility bills and maintain supporting documentation.

- Support month-end, quarter-end, year-end, and audit activities by providing required financial records and reports timely.

- Maintain confidentiality of financial, payroll, employee, and company information.

- Ensure compliance with company policies and established accounting procedures.
Requirements

- U.S. Citizenship or Permanent Resident status required.

- BS in Accounting, BAcc, or BBA are preferred; equivalent experience may be considered.

- 3–5 years of accounting, bookkeeping, payroll, or finance administration experience preferred.

- Experience with accounts payable, accounts receivable, payroll processing, bank reconciliations, and general ledger support.

- Superior understanding of double-entry accounting.

- Superior attention to detail required.

- Superior writing, listening, and verbal communication skills.

- Superior analytical and mathematical skills.

- Superior knowledge of Microsoft Excel.

- Proficient with accounting/ERP software.

- Excellent time management with the ability to multitask and prioritize work.

- Superior ability to consistently align personal logistics with operational demands, maintaining a predictable and reliable presence that supports corporate workflows. This skill set combines self-regulation, time management, personal discipline and resilience that allows an individual to be reliable and dependable in attendance and punctuality to support operational continuity.

- Motivated individual with high standards and the ability to thrive in a fast-paced environment.

- Proven organizational skills with mindfulness, and the ability to self-check, self-manage, prioritize initiatives, and work well in a team environment.
Why Join Us?
With over 40 years of experience in the defense industry, HDL Research Lab's mission is to design and build high quality custom power electronics for military and aerospace applications. Our products operate everywhere—from submarines deep within the ocean to missiles in flight around the world. We are driven by innovation, perseverance, and a desire to support those who serve our country.

We offer an excellent workplace environment, friendly coworkers, good benefits, and competitive pay.  HDL Research Lab considers a number of factors when determining base salary offers including the scope and responsibilities of the position, current market conditions, and the candidate's experience, education, and skills. A salary range for this role can be provided upon request.

Benefits include:

- Health insurance

- Vision and dental insurance

- Short and long term disability

- Life insurance

- Paid holidays

- Paid time off (PTO)

- Flex time schedule

- Discretionary bonuses

- 401(k) with 3% employer contribution

- EAP
HDL Research Lab Inc is an Equal Opportunity Employer. We proudly support hiring veterans and encourage those with military experience to apply.