Manager, Program (Non-Supervisory)-Nursing Development & Alumni Relations

The University of Maryland, Baltimore, School of Nursing seeks a highly organized, collaborative, and solutions-oriented professional to serve as Program Manager for Advancement (C2-Contractual) .   This position will report to the Associate Dean of Development and Alumni Relations. The Program Manager for Advancement provides program and operational leadership for the systems, projects, and processes that support fundraising, alumni engagement, donor relations, and broader advancement priorities. The position serves as a central point of coordination across the Development and Alumni Relations office, ensuring that complex initiatives, recurring responsibilities, and day-to-day operations are well organized, strategically aligned, and effectively executed.
The Program Manager for Advancement will lead and strengthen advancement infrastructure, manage cross-functional projects, and establish efficient and sustainable workflows. The role is a combination of project management, data and systems coordination, financial and administrative operations, and implementation of strategic initiatives.
Our ideal candidate will be an exceptional project manager and problem solver who understand the big picture and the details, can independently manage multiple priorities, build effective systems and processes, and collaborate successfully with colleagues across the School and University.

Responsibilities
Primary Duties and Responsibilities

- Lead special projects and recurring initiatives from planning through completion, establish timelines, responsibilities, workflows, deliverables, and follow-up.

- Develop, document, and maintain systems and standard operating processes that strengthen coordination, continuity, and accountability across development, alumni engagement, stewardship, annual giving, events, communications, and related advancement functions.

- Coordinate fundraising and prospect-management activity, including proposal and opportunity tracking, meeting preparation, briefing materials, follow-up, and other activities that support effective portfolio and pipeline management.

- Coordinate advancement data, reporting, and Customer Relationship Management (CRM) processes; develop dashboards, trackers, calendars, and other management tools that provide accurate, actionable information on fundraising activity, constituent engagement, deadlines, and progress toward goals.

- Manage operational components of annual giving and alumni engagement communications, including production schedules, audience and data coordination, project timelines, vendor or partner coordination, and performance tracking.

- Coordinate the operational infrastructure for Board of Advisors and Alumni Council, including meeting calendars, agendas and materials, membership records, briefing preparation, logistics, minutes or action items, and follow-up, in partnership with staff responsible for constituent relationships.

- Manage core office business operations and administrative workflows, including budget tracking, invoices and purchasing, contracts and vendor coordination, shared calendars and deadlines, records and files, supplies and inventory, and other processes necessary for efficient day-to-day advancement operations.

- Assess advancement workflows and operational needs; implement improvements that streamline processes, clarify responsibilities, strengthen use of technology and data, reduce duplication, and create sustainable infrastructure for the office.

- Manage special projects and emerging strategic priorities identified by the Associate Dean and Director, including time-defined initiatives designed to strengthen advancement capacity, constituent engagement, stewardship, and philanthropic outcomes.

Qualifications
Minimum Qualifications
Education: Bachelor’s degree
Experience: Four (4) years of program oversight including program planning, budget, and coordination
Supervisory Experience: N/A (non-supervisory)
Preferred Qualification
Certification/Licensure: Project Management Professional (PMP) Certification preferred
Two (2) years of experience in administrative, business operations, and/or advancement work
Experience in higher education, advancement, project or program management, or a related field
Experience with Customer Relationship Management (CRM) systems, databases, project management tools, reporting systems, or other technology used to manage complex programs.
Knowledge, Skills, and Abilities
Exceptional organizational and project management skills, with demonstrated ability to manage multiple complex projects and deadlines simultaneously.
Strong analytical and problem-solving skills and an interest in developing efficient systems and processes.
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems.
Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently.
Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery