Medical Records Administrator FTC

Medical Records Administrator | Spire Nottingham Hospital | Tollerton | 37.5hrs per week, 12 Month Fixed Term contract | Competitive Hourly Rate |  excellent benefits

Spire Nottingham Hospital are looking for a Medical Records Administrator to join their team on a full time basis for 12 months, under a 12 month fixed term contract.

This role will support the Medical Records department in providing an efficient and accurate filing, tracking and retrieval service for patient records across the hospital.

At Spire Healthcare, our patients are at the heart of everything we do—and behind every seamless patient journey is a dedicated team ensuring vital information is in the right place at the right time. As a Medical Administrator, you’ll play a key role in supporting safe, efficient care by managing and maintaining accurate medical records. Your work will directly impact patient experience, helping clinicians deliver the highest standards of treatment with confidence.

Spire Nottingham Hospital is a modern and well-equipped private hospital that provides high-quality medical services to patients. The hospital offers consultations with specialists who are experts in a wide range of treatments, including advanced imaging and diagnostic technology. The hospital is committed to providing exceptional care and support to its patients, ensuring that they feel comfortable and well looked after throughout their time at the hospital.

Please note that access to your own transport is essential due to limited public transport links.

Duties and Responsibilities:

- Tracking and recording the movement of case notes

- Filing, retrieving and preparing patient records for departments and clinics

- Maintaining and updating medical records to agreed standards

- Liaising with wards, departments and off-site storage providers

- Handling patient information in line with GDPR and hospital policies

What We’re Looking For

- Previous administration or customer service experience

- Good IT and organisational skills

- Strong communication skills and a professional telephone manner

- Ability to work independently and as part of a team

- Knowledge of GDPR and data protection principles

Contract Type: Fixed Term Contract

Benefits

We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

- 35 days annual leave inclusive of bank holidays

- Employer and employee contributory pension with flexible retirement options

- ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers

- Free Bupa wellness screening

- Private medical insurance

- Life assurance

Our Values:

We are extremely proud of our heritage in private healthcare and of our values as an organisation:

- Driving clinical excellence

- Doing the right thing

- Caring is our passion.

- Keeping it simple

- Delivering on our promises

- Succeeding and celebrating together

We commit to our employees’ well-being through work life balance, on-going development, support and reward.

Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services.

Spire Healthcare are proud to be an equal opportunities employer.   We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it’s their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.